Office Manager /HR

Longhorn Energy-posted 1 day ago
Full-time • Entry Level
Wiggins, CO
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· Manage day -to -day administrative operations of HR and the farm office. · Provide clerical support when needed such as answering phones, sorting and distributing mail, and preparing documents. · Maintain office files; implement an efficient system in SharePoint to access files and records. · Maintain employee records and assist with onboarding/offboarding of full time and seasonal employees. · Respond to employee questions and requests such as time -off, leave of absence, workers’ compensation, and safety -related inquiries. · Provide payroll support by preparing and verifying accounting data for submission to an outsourced payroll provider. · Coordinate and maintain staff scheduling to ensure adequate coverage for all positions. · Coordinate communication between management, employees, contracted staff, suppliers, and clients. · Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs. · Maintain inventory of office supplies; orders new supplies as needed. · Monitor and enforce compliance with company policies, state regulations, and federal laws. · Occasionally maintain accurate financial records; accounts payable/receivable, invoicing, budgeting, and reporting. · Provide calendar management support for leadership. · Serve as the point of contact for the internal team. · Perform any duties assigned.

  • Manage day -to -day administrative operations of HR and the farm office
  • Provide clerical support when needed such as answering phones, sorting and distributing mail, and preparing documents
  • Maintain office files; implement an efficient system in SharePoint to access files and records
  • Maintain employee records and assist with onboarding/offboarding of full time and seasonal employees
  • Respond to employee questions and requests such as time -off, leave of absence, workers’ compensation, and safety -related inquiries
  • Provide payroll support by preparing and verifying accounting data for submission to an outsourced payroll provider
  • Coordinate and maintain staff scheduling to ensure adequate coverage for all positions
  • Coordinate communication between management, employees, contracted staff, suppliers, and clients
  • Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs
  • Maintain inventory of office supplies; orders new supplies as needed
  • Monitor and enforce compliance with company policies, state regulations, and federal laws
  • Occasionally maintain accurate financial records; accounts payable/receivable, invoicing, budgeting, and reporting
  • Provide calendar management support for leadership
  • Serve as the point of contact for the internal team
  • Perform any duties assigned
  • High school diploma or equivalent required; Associate degree in office administration or related field preferred
  • At least three years of administrative and clerical experience are preferred
  • Proficiency in office software, including Microsoft Office Suite (especially Excel and SharePoint), and comfort with digital filing systems
  • Excellent organizational, attention to detail, and time management skills with the ability to prioritize tasks and manage multiple responsibilities
  • Strong communication skills, both written and verbal, for interacting with employees, management, vendors, and clients
  • Knowledge of basic financial administration, including budgeting, invoicing, accounts payable/receivable, and payroll processing is preferred
  • Knowledge of HR practices, including onboarding, employee recordkeeping, and compliance with labor laws is preferred
  • Problem -solving skills and the ability to work independently with minimal supervision
  • Ability to handle confidential information with discretion and professionalism
  • Customer service mindset with a collaborative and approachable attitude
  • Adaptability and flexibility to support a dynamic, seasonal work environment
  • Associate degree in office administration or related field
  • At least three years of administrative and clerical experience
  • Knowledge of basic financial administration, including budgeting, invoicing, accounts payable/receivable, and payroll processing
  • Knowledge of HR practices, including onboarding, employee recordkeeping, and compliance with labor laws
  • Medical
  • dental
  • vision
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