KSL Office Manager / HR Assistant (Full-time)

Bonneville International

1d•$21 - $26•Onsite

About The Position

Our company is committed to being trusted voices of light and truth reaching hundreds of millions of people worldwide. Position Overview We are seeking a highly organized, proactive Office Manager to oversee the day-to-day operations of our Salt Lake City office. This role is responsible for ensuring a smooth, efficient, and welcoming workplace environment. The Office Manager will take the lead in planning and executing office events, celebrations, and activities that bring employees together and create a sense of connection. While the primary focus is on office management, the Office Manager will also provide occasional support to HR functions and basic HR administrative tasks. Note: Work configurations are subject to change based on business needs and at company discretion. This position is an on-site role that requires the employee to regularly work at our Salt Lake City site.

Requirements

3+ years of office administration or office management experience; exposure to HR support is a plus.
Demonstrated experience planning and executing office events, celebrations, or team activities.
Strong organizational and multitasking skills; able to manage multiple priorities and meet deadlines.
Excellent communication and interpersonal skills; customer service orientation.
Proficiency with Microsoft 365 (Outlook, Excel, Word, Teams); ability to learn new systems quickly.
High attention to detail and dependable follow-through.
Ability to handle confidential information with discretion.
Comfortable working independently and as part of a team.
Flexibility to support occasional events or time-sensitive needs.
Work effectively in a team environment.
Proven ability to handle stress.
Ability to consistently work hours required.
Works more when required to meet deadlines including weekends, evenings, etc.
Project an appropriate professional appearance and demeanor
Maintain positive and cooperative rapport with staff, management and clients
Computer literate with strong working knowledge of Excel, Word and Adobe acrobat.
Ability to understand and follow instructions and work with minimum supervision.
Strong self-motivation, well organized, and dependable.
Project pleasant, friendly, professional, business-like demeanor in person, over the telephone and through e-mail.
Proven ability to work autonomously as well as establish effective communications and working relationships with co-workers and others while performing job responsibilities.

Responsibilities

Serve as the main point of contact for office operations, building access, visitor management, and general inquiries.
Coordinate with building management and vendors for maintenance, deliveries, parking, and security.
Manage office inventory: order supplies, kitchen stock, and equipment; track assets and oversee assignments/returns.
Ensure conference rooms and common areas are maintained and ready for meetings and events.
Organize and lead office events, celebrations, and activities that help employees connect and feel valued.
Support team-building initiatives and help create opportunities for employees to interact and engage across departments.
Document and improve recurring office processes; identify opportunities for efficiency.
Monitor office safety practices and participate in safety drills as needed.
Handle purchase requests and reconcile local expenses in accordance with company policy.
Help maintain employee files and support basic HRIS data entry/updates.
Provide support for benefits and payroll questions by routing employees to proper resources.
Coordinate training sign-ups and track completions.
Support offboarding logistics (equipment return, badge deactivation, exit materials).
Other duties as assigned

Benefits

Robust, affordable medical, dental and vision coverage with no wait period for enrollment
Paid leave for new parents under our Medical Maternity and Parental Leave policies
Opportunities to apply for tuition reimbursement
Paid time off for vacation and sick leave in addition to paid company holidays
401(k) with Company match, fully vested from day one
Paid time off for volunteering
Employer-funded retirement account, fully vested from day one
Employee Assistance Program (EAP) services
Access to an entire team of free financial planners
Matches on contributions to charitable organizations after one year of service
Continuous growth and development opportunities
Dynamic team culture that values teamwork, having fun, and collaboration