Office Manager/Executive Assistant - Contract, 3 months

Direct Agents•New York, NY

12d•$28 - $35•Onsite

About The Position

Direct Agents is seeking a dynamic Office Manager/Executive Assistant to join our People and Culture team for a 3-month contract position. As the backbone of our NYC office operations, you'll play a crucial role in creating an exceptional workplace experience for all employees while managing the day-to-day administrative and operational needs of our office. This is an excellent opportunity for a highly motivated and organized professional to make an immediate impact in a fast-paced, high-growth environment.

Requirements

1+ years of office management, hospitality, or on-site operations experience
Strong technical aptitude with office IT systems and ability to troubleshoot basic issues
Experience collaborating with third-party vendors and service providers
Exceptional organizational and prioritization skills with keen attention to detail
Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack)
Energetic and positive team player who collaborates effectively across all departments
Commitment to treating colleagues and external contacts with respect and kindness
Thrives in high-growth, fast-changing environments
Passionate about creating a positive, vibrant workplace culture
Self-motivated with strong problem-solving abilities
Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations
Ability to handle office equipment, receive packages, and manage deliveries
Must reside within commuting distance of our NYC office for reliable daily attendance

Responsibilities

Oversee daily office setup and maintenance across all spaces including common areas, private offices, conference rooms, and kitchen facilities
Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedures
Coordinate communications regarding construction projects and facility maintenance activities
Supervise janitorial operations and manage two part-time housekeeping staff members
Provide first-level IT support and troubleshooting while collaborating with our third-party IT vendor
Manage equipment requests and maintain internal tech systems, including conference room technology
Process employee travel requests and coordinate bookings
Prepare and submit timely budget and expense reports to the Finance team
Support administrative requests from the CEO as needed
Handle various administrative and organizational tasks as business needs arise
Create and coordinate welcome packages for new hires, ensuring an outstanding first-day experience
Support setup and live streaming for company meetings and events
Serve as a friendly point of contact for package deliveries and office visitors
Provide proactive day-to-day executive support to the CEO as needed, anticipating needs and resolving issues before they arise
Coordinate and book domestic/international travel, including detailed itineraries and real-time support for changes
Support special projects and initiatives requiring research, organization, and cross-team collaboration
Handle confidential information with the highest level of discretion and professionalism
Jump in wherever needed with a positive, solution-oriented mindset—no task too big or too small