Office Manager / Executive Assistant

Wohlsen Construction • Lancaster, PA

10d

About The Position

Performs various administrative, clerical, and miscellaneous office service duties as assigned.

Requirements

• High School Diploma/GED preferred
• Minimum of one years’ experience in clerical or administrative support position
• Good computer/keyboarding skills
• Proficiency with Microsoft Office products
• Good verbal and written communication skills
• Strong organizational skills
• Valid Driver’s License
• In a normal day, this position requires 1-4 hours standing and walking.
• In a normal day, the employee must be able to sit for 7+ hours.
• In a normal day, the employee must be able to drive 1-4 hours.
• Employee must be able to lift/carry up to 10 lbs. maximum; occasionally carry small objects.
• The employee must be able to use his/her upper extremities for reparative simple grasping and fine manipulation.
• In this position, employee occasionally (0-33%) must be able to bend at waist, squat the knees, climb (including ladders), reach above shoulders, kneel, crawl, use feet (foot controls), and/or work at heights above 6 feet.

Responsibilities

• Processes all incoming and outgoing inter-office mail. Distributes packages internally
• Maintains office supplies. Distributes supplies when delivered
• Maintains and updates the schedules for the conference rooms
• Prepares offices for new team members
• Organizes and maintains files
• Updates and maintains conference room schedules
• Supports the marketing department with copying, proposal requirements, etc.
• Provides administrative support to Senior Vice President and other department leaders
• Maintains company archives/arranges for pick up and off-site storage of materials
• Maintains vendor credentials
• Participates in sponsorships and events
• Coordinates facility maintenance
• Schedules PPA/PRM meetings for project teams
• Facilitates monthly regional meeting
• Coordinates with IT on new hires’ equipment
• Serves as the point of contact for visiting clients, vendors, and new hires
• Assists with proposals/presentations for region
• Coordinates and manages regional event sponsorships/fundraising
• Coordinates and manages events for client/project team

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED