Office Manager/Executive Assistant

Centauri Health Solutions•Tempe, AZ

About The Position

Centauri delivers data-driven technology solutions that transform fragmented clinical and member data into actionable intelligence — maximizing accuracy, quality performance, and outcomes for health plans and health systems. Through close collaboration with our customers, Centauri improves patient and member outcomes by providing advocacy, advanced data insights, and intelligent clinical data delivery. The company addresses critical healthcare challenges for complex populations and improves access and quality of care. Headquartered in Tempe, Arizona, Centauri Health Solutions employs 1100 dedicated associates across the country and has been recognized on the Inc. 5000 list, the 2020 Deloitte Technology Fast 500™, and has been recognized as 2026 Best in KLAS for ADT Notifications. Your Daily Mission The Office Manager and Executive Assistant is a dual-role responsible for ensuring the smooth operation of the office and providing high-level administrative support to senior executives. This individual will be a key player in maintaining a productive and efficient work environment, managing administrative processes, and facilitating executive communications. Who You Are A minimum of 5 years of experience in an administrative or office management role, with at least 2 years supporting senior executives. Bachelor’s degree or equivalent experience Professional & Interpersonal Skills: Exceptional Communication: Articulate, professional, and clear in both written and verbal communication. Ability to tailor communication style to various audiences, from C-suite executives to external vendors. Discretion and Confidentiality: Unquestionable integrity and the ability to handle highly sensitive and confidential information with the utmost discretion. Poise and Professionalism: A polished and professional demeanor, with the ability to remain calm and effective under pressure. Acts as a positive representative of the executives and the company. Relationship Building: A natural ability to build and maintain positive and productive relationships with internal staff, senior management, clients, and external partners. Organizational & Execution Skills: Superior Organization and Time Management: Expert at prioritizing and managing multiple complex tasks and projects simultaneously in a fast-paced environment. Meticulous Attention to Detail: A strong focus on accuracy and thoroughness in all aspects of work, from scheduling and travel planning to proofreading documents. Tech Savvy: High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to quickly learn and adapt to new software and technologies. Personal Qualities & Mindset: Proactive and Forward-Thinking: The ability to anticipate needs, identify potential problems, and implement solutions before they escalate. A "no task is too small or too big" attitude. Resourcefulness and Problem-Solving: A resourceful and independent thinker who can effectively resolve issues and navigate challenges with minimal supervision. Adaptability and Flexibility: Highly adaptable to changing priorities and able to pivot quickly in response to urgent requests. Strong Judgment: Demonstrates excellent judgment and decision-making skills, especially when acting as a gatekeeper for executives. The Reality of the Role Office Management: Oversee and manage general office operations to ensure a well-organized and efficient environment. Serve as the primary point of contact for building management, service providers, and vendors, including managing relationships and contracts. Manage office supplies and inventory, ensuring that necessary materials are always available. Implement and enforce office policies and procedures, including the management of security and badge identification systems. Coordinate with IT for the setup of new hire workstations and troubleshoot minor technical issues. Organize and expedite the flow of work for office staff, providing direction and support as needed. Executive Assistance: Provide comprehensive administrative support to C-suite executives. Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, presentations, and reports for internal and external audiences. Act as a liaison between executives and other departments, clients, and external partners. Handle confidential information with discretion and professionalism. Why You’ll Love Centauri (Our Promise to You) We believe that caring for our members starts with caring for our team, and we are committed to providing a rewarding environment where employees can grow, excel, and achieve both personal and professional goals. Comprehensive medical, dental, vision, and prescription coverage Wellness program supporting overall well-being Company-paid basic life and AD&D insurance 401(k) plan with company match Tuition reimbursement opportunities Paid time off for vacation and illness Six paid company holidays Floating holiday Company-paid training and computer equipment Performance-based bonus program Paid time off for volunteer activities Employee referral bonus program Career development and training opportunities, including leadership growth Compensation Transparency Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate. Equal Employment Opportunity and Accommodation Centauri Health Solutions is an equal opportunity employer and is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

Requirements

A minimum of 5 years of experience in an administrative or office management role, with at least 2 years supporting senior executives.
Bachelor’s degree or equivalent experience
Exceptional Communication: Articulate, professional, and clear in both written and verbal communication. Ability to tailor communication style to various audiences, from C-suite executives to external vendors.
Discretion and Confidentiality: Unquestionable integrity and the ability to handle highly sensitive and confidential information with the utmost discretion.
Poise and Professionalism: A polished and professional demeanor, with the ability to remain calm and effective under pressure. Acts as a positive representative of the executives and the company.
Relationship Building: A natural ability to build and maintain positive and productive relationships with internal staff, senior management, clients, and external partners.
Superior Organization and Time Management: Expert at prioritizing and managing multiple complex tasks and projects simultaneously in a fast-paced environment.
Meticulous Attention to Detail: A strong focus on accuracy and thoroughness in all aspects of work, from scheduling and travel planning to proofreading documents.
Tech Savvy: High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to quickly learn and adapt to new software and technologies.
Proactive and Forward-Thinking: The ability to anticipate needs, identify potential problems, and implement solutions before they escalate. A "no task is too small or too big" attitude.
Resourcefulness and Problem-Solving: A resourceful and independent thinker who can effectively resolve issues and navigate challenges with minimal supervision.
Adaptability and Flexibility: Highly adaptable to changing priorities and able to pivot quickly in response to urgent requests.
Strong Judgment: Demonstrates excellent judgment and decision-making skills, especially when acting as a gatekeeper for executives.

Responsibilities

Oversee and manage general office operations to ensure a well-organized and efficient environment.
Serve as the primary point of contact for building management, service providers, and vendors, including managing relationships and contracts.
Manage office supplies and inventory, ensuring that necessary materials are always available.
Implement and enforce office policies and procedures, including the management of security and badge identification systems.
Coordinate with IT for the setup of new hire workstations and troubleshoot minor technical issues.
Organize and expedite the flow of work for office staff, providing direction and support as needed.
Provide comprehensive administrative support to C-suite executives.
Manage executive calendars, schedule meetings, and coordinate travel arrangements.
Prepare and edit correspondence, presentations, and reports for internal and external audiences.
Act as a liaison between executives and other departments, clients, and external partners.
Handle confidential information with discretion and professionalism.