Office Manager / Executive Assistant

Loenbro • Dallas, TX

14h • Onsite

About The Position

We are seeking an Office Manager & Executive Assistant that serves as a strategic partner and force multiplier, enabling focus on the company's highest operations priorities. This role requires exceptional judgement, discretion, and the ability to anticipate needs, synthesize information, and drive follow-through across a complex organization. This role will be the main point of contact for our Dallas office, as well as will function as an EA for executives in that office. The ideal candidate operates with urgency, clarity, and confidence, acting as an extension of the Executive in managing time, travel, communication, preparation and coordination of critical initiatives.

Requirements

• 5+ years experience within an Executive Assistant role supporting a C-suite level executive.
• Advanced organizational and time management skills with the ability to manage competing priorities seamlessly.
• Polished, professional presence with sound judgement and maturity.

Nice To Haves

• Industry experience is preferred.
• Bachelor's or Master's degree preferred

Responsibilities

• Act as the main point of contact for any Dallas office needs.
• Own and optimize the Executive's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures preparedness for all meetings, travel and reviews.
• Act as an extension of the Executive in managing communications, including email triage, drafting executive-level responses, and translating inputs into actions.
• Prepare the Executive for internal and external engagements through concise briefings, re-reads, KPI insights, and meeting materials that highlight risks, decisions and priorities.
• Coordinate end-to-end travel, site visits and executive logistics, ensuring readiness, compliance and effective engagement with teams and customers.
• Drive coordination across Operations and functional leaders to gather, synthesize, and present information for executive reviews and strategic initiatives.
• Track progress, risks and dependencies across key operational and strategic initiatives, ensuring visibility and follow-through without decision authority.
• Anticipate issues and opportunities by monitoring relationships, personnel dynamics, and emerging risks; proactively surface recommendations and required actions.
• Other duties may be assigned as needed to support business operations.

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)
• Benefits eligibility may vary based on employment classification and hours worked.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level