Office Manager & Executive Assistant to the CEO

Yale Advisors•Miami, FL

13d•Onsite

About The Position

Office Manager & Executive Assistant to the CEO Yale Realty & Capital Advisors Position Summary Yale Realty & Capital Advisors is a national, award-winning brokerage specializing in the sales and financing of Manufactured Housing Communities and RV Resorts. Since 2012, Yale has completed more than $7B in transactions and is the fastest-growing firm in the sector. As the first fully integrated team with dedicated representatives across the U.S., we provide unmatched expertise to owners and investors nationwide. We are seeking a reliable, organized, and proactive Office Manager & Executive Assistant to the CEO to keep the office running smoothly and support executive day-to-day needs. This role focuses on office coordination, bill and invoice management, scheduling, conference logistics, and executive support. This is a full-time, in-office position based in Miami, FL, requiring on-site presence Monday through Friday from 10:00 AM to 6:00 PM.

Requirements

Previous experience in an office manager, executive assistant, or administrative support role
Strong organizational and time-management skills with the ability to multitask
Proficiency in Microsoft Office and Google Workspace
Clear, professional written and verbal communication skills
Friendly, dependable, and proactive demeanor
High attention to detail and strong follow-through

Nice To Haves

Experience in real estate or a professional services environment is a plus
Adobe Creative Suite experience is a plus

Responsibilities

Oversee daily office operations and serve as the main point of contact for office needs
Manage office vendors, service providers, and landlord communications
Review and submit invoices, recurring bills, and association dues for payment
Track office expenses and due dates to ensure timely payments
Order and maintain office supplies, equipment, and services
Coordinate office maintenance and IT support as needed
Manage inbound and outbound mail and shipping
Greet visitors and assist with in-office meetings and interviews
Schedule internal meetings, interviews, and executive appointments
Coordinate logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materials
Assist with on-site conference support as needed
Manage the CEO’s calendar, meetings, and scheduling priorities
Coordinate domestic travel, accommodations, and transportation
Prepare itineraries and assist with logistics for conferences, meetings, and events
Assist with occasional errands and daily tasks to support a smooth workflow
Handle confidential and time-sensitive information with discretion