Executive Assistant to the CEO

Clipbook•San Francisco, CA

1d•$170,000•Onsite

About The Position

Clipbook’s mission: reinvent how leaders listen to and engage the world. We are the vertical AI category leader for the $100 billion communications, public relations, and public affairs industries. Since 2023, we have quietly grown into the largest AI company in this segment. We are backed by leading investors - including Mark Cuban, who co-led our seed round. A bit more about us: We bootstrapped to our first million in ARR and hit profitability before raising our $3.3 million seed round last year. We’re currently growing >10% month-over-month and on track to >4x ARR this year. We’re working with 200+ clients including the Boston Consulting Group, Weber Shandwick, StockX, and dozens of government agencies across the country. What You’ll Do Office of the CEO (70-80%) Serve as mission-critical “right hand” to the CEO, managing a rapidly growing team of ~16+ staff Oversight and administration of the CEO’s office across all aspects of the business (E.g. scheduling, correspondence management, client follow-ups, etc.), Occasional ‘personal’ portfolio / administrative tasks as necessary Clipbook Operations (10-20%) Support and/or own range of administrative & back-office functions, including but not limited to payroll & finance; interfacing with legal & accounting partners (e.g. lawyers, accounting, etc.); document preparation, etc. alongside CEO. Manage and execute special projects on behalf of the CEO across sales, growth, client delivery, and business operations (e.g. operational support for marketing events or industry conferences) This role is a good fit if: Thrive in jet-fueled environments & enjoy bringing structure to the natural chaos of a startup Are extremely detailed oriented and strive to never let any balls drop Pride yourself on your responsiveness across every method (email, call, text, Slack) Have excellent execution capability & hustle and willingness to work with a quickly growing, scrapping, and passionate startup team Display strong written and verbal communication skills & are comfortable interfacing with very senior stakeholders externally Are willing to roll up your sleeves to be helpful and supportive wherever possible Are willing to learn rapidly (eg back office startup functions) This is not the best fit for you if: You are looking for a “punch in, punch out” job Are not committed to succeeding in a role over an extended period of time Other notes: You’ll be my right hand in everything across the business. This role is mostly behind the scenes, not always glamorous, but you will have a critical birds-eye view to everything.

Requirements

Thrive in jet-fueled environments & enjoy bringing structure to the natural chaos of a startup
Are extremely detailed oriented and strive to never let any balls drop
Pride yourself on your responsiveness across every method (email, call, text, Slack)
Have excellent execution capability & hustle and willingness to work with a quickly growing, scrapping, and passionate startup team
Display strong written and verbal communication skills & are comfortable interfacing with very senior stakeholders externally
Are willing to roll up your sleeves to be helpful and supportive wherever possible
Are willing to learn rapidly (eg back office startup functions)

Responsibilities

Serve as mission-critical “right hand” to the CEO, managing a rapidly growing team of ~16+ staff
Oversight and administration of the CEO’s office across all aspects of the business (E.g. scheduling, correspondence management, client follow-ups, etc.)
Occasional ‘personal’ portfolio / administrative tasks as necessary
Support and/or own range of administrative & back-office functions, including but not limited to payroll & finance; interfacing with legal & accounting partners (e.g. lawyers, accounting, etc.); document preparation, etc. alongside CEO.
Manage and execute special projects on behalf of the CEO across sales, growth, client delivery, and business operations (e.g. operational support for marketing events or industry conferences)