Office Manager, Corporate OGC and Ethics and Compliance Office

FINRA

9d • $29 - $63 • Hybrid

About The Position

The Office Manager in Corporate OGC (Corp. OGC) and the Ethics and Compliance Office (ECO) is an experienced individual contributor, who supports Corp. OGC and ECO by providing operational and administrative support. Must possess technical and administrative proficiency and strong interpersonal and communication skills. Essential Job Functions: Provides effective and timely administrative and operational support to staff in Corp. OGC and ECO (and other departments within the Offices of Chief Legal Officer, as requested). Assists with managing operations of the offices, ensuring seamless coordination across business units and with other FINRA departments. Leverages systems and technology to increase efficiency and productivity of the offices, as well as simplifying processes and programs. Works with officers to assist with management oversight of offices’ budgets. Processes and tracks expenditures, reviews operating expenses, and coordinates with Finance Department to resolve accounting inquiries. Assists with maintaining and implementing policies specific to the business units (e.g., Records Retention, Information Privacy and Protection Policy, Business Continuity Plan). Monitors and reports to the offices of any changes to procedures related to enterprise-wide initiatives (e.g., physical office space). Arranges conferences, off-site meetings, and other events for business units, and prepares agendas, meeting notes, and minutes of these meetings. Executes day-to-day responsibilities with direct supervision and answers inquiries related to intra-office communications and administrative policies and procedures. Demonstrates FINRA’s values. Collaborates, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Requirements

• High school diploma or equivalent and a minimum of five (5) years of related administrative experience.
• Proficient with utilizing full suite of Microsoft Office applications.
• Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.
• Exceptional interpersonal and communication skills (both verbal and written).

Nice To Haves

• Additional education or training preferred.
• Experience providing high level administrative support to executive management.

Responsibilities

• Provides effective and timely administrative and operational support to staff in Corp. OGC and ECO (and other departments within the Offices of Chief Legal Officer, as requested).
• Assists with managing operations of the offices, ensuring seamless coordination across business units and with other FINRA departments.
• Leverages systems and technology to increase efficiency and productivity of the offices, as well as simplifying processes and programs.
• Works with officers to assist with management oversight of offices’ budgets.
• Processes and tracks expenditures, reviews operating expenses, and coordinates with Finance Department to resolve accounting inquiries.
• Assists with maintaining and implementing policies specific to the business units (e.g., Records Retention, Information Privacy and Protection Policy, Business Continuity Plan).
• Monitors and reports to the offices of any changes to procedures related to enterprise-wide initiatives (e.g., physical office space).
• Arranges conferences, off-site meetings, and other events for business units, and prepares agendas, meeting notes, and minutes of these meetings.
• Executes day-to-day responsibilities with direct supervision and answers inquiries related to intra-office communications and administrative policies and procedures.
• Demonstrates FINRA’s values.
• Collaborates, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Benefits

• Employees may be eligible for a discretionary bonus in addition to base pay.
• Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law.
• FINRA provides comprehensive health, dental and vision insurance.
• Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal.
• FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.
• Time Off and Paid Leave FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year).
• Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule).
• Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment).
• Full-time employees receive nine paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees