Office Manager / Business Coordinator

Ausland Group•Eugene, OR

8d•$50,000 - $60,000•Onsite

About The Position

Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life — from complex commercial facilities to cultural landmarks — through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. We’re seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugene design department. This position is the hub for project accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As the sole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team.

Requirements

5+ years in office management, project accounting, or business coordination in an A/E/C firm.
Proficiency with Deltek / Ajera or similar project/financial management software.
High aptitude for technology, including troubleshooting and training staff on platforms.
Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint).
Excellent organizational, communication, and problem-solving skills.
Ability to work independently and represent the Eugene office with professionalism.

Nice To Haves

Experience in architecture and engineering industries.

Responsibilities

Set up and maintain projects in Deltek / Ajera from contract execution through final billing — including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments.
Coordinate with Ausland’s central accounting team for financial alignment.
Manage local office operations — supplies, vendors, building access, conference rooms, and mail.
Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.).
Support project managers with budgets, schedules, and client communications.
Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates.
Foster a positive office culture and coordinate local events.