Office Manager / Business Coordinator

Ausland Group•Eugene, OR

About The Position

Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life — from complex commercial facilities to cultural landmarks — through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. Role Overview We’re seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugene design department . This position is the hub for project accounting, client coordination, and office operations , ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As the sole business operations lead in our Eugene office , you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team.

Requirements

5+ years in office management, project accounting, or business coordination in an A/E/C firm.
Proficiency with Deltek / Ajera or similar project/financial management software.
High aptitude for technology, including troubleshooting and training staff on platforms.
Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint).
Excellent organizational, communication, and problem-solving skills.
Ability to work independently and represent the Eugene office with professionalism.

Nice To Haves

Experience in architecture and engineering industries.

Responsibilities

Set up and maintain projects in Deltek / Ajera from contract execution through final billing — including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Ausland’s central accounting team for financial alignment.
Manage local office operations — supplies, vendors, building access, conference rooms, and mail.
Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.).
Support project managers with budgets, schedules, and client communications.
Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates .
Foster a positive office culture and coordinate local events.