office manager/bookkeeper

Fresh Coat Painters • Salida, CA

1d • $20 - $25 • Hybrid

About The Position

We are a growing residential and light commercial painting and construction company focused on quality craftsmanship, strong customer relationships, and efficient project execution. We’re looking for a reliable, detail-oriented Office Manager / Bookkeeper to help keep our operations running smoothly behind the scenes.

This role is responsible for managing day-to-day office operations, handling bookkeeping tasks, and supporting project coordination. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-paced environment.

Requirements

• Previous bookkeeping and/or office management experience required
• Experience with QuickBooks required
• Proficiency in Microsoft Office / Google Workspace
• Strong communication and problem-solving skills
• Self-starter with the ability to work independently

Nice To Haves

• Experience in construction, trades, or home services is a plus

Responsibilities

• Manage accounts payable and receivable
• Send invoices and follow up on outstanding payments
• Reconcile bank and credit card statements
• Maintain accurate financial records in QuickBooks (or similar software)
• Assist with payroll processing and contractor payments
• Prepare reports for owner (profit/loss, job costing, etc.)
• Answer phone calls, emails, and customer inquiries professionally
• Schedule estimates, jobs, and crew calendars
• Maintain customer database (CRM)
• Order office and job materials as needed
• Organize and maintain digital and physical files
• Assist with job tracking and scheduling coordination
• Communicate with customers regarding project timelines and updates
• Support permit paperwork and documentation (if applicable)
• Help ensure jobs are properly documented and closed out

Benefits

• Flexible schedule
• Growing company with opportunity for long-term role expansion
• Direct impact on business operations and success
• Supportive, team-oriented environment

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees