Office Manager - Bookkeeper
About The Position
We are seeking a dedicated and highly organized Office Manager / Bookkeeper to join our dynamic team. This role is essential in ensuring the smooth operation of daily office activities while maintaining accurate financial records. The ideal candidate will possess strong administrative skills, experience in bookkeeping, and the ability to oversee various office functions. Your leadership will support efficient workflow, foster positive vendor and client relationships, and uphold the organization’s standards of excellence. This position offers an opportunity to contribute significantly to our operational success through effective management and financial oversight.
Requirements
- 5+ years of administrative and office management experience combined with clerical or administrative roles; supervisory experience is highly desirable.
- Experience with payroll administration, human resources functions, and vendor management.
- Proficiency in Acumatica or other ERP Accounting software, QuickBooks or comparable bookkeeping software; strong accounting skills are essential.
- Excellent organizational skills with the ability to manage schedules effectively and prioritize tasks efficiently.
- Strong communication skills coupled with professional phone etiquette.
- Ability to foster a positive work environment through effective team management and training.
Nice To Haves
- Familiarity with manufacturing or home service office management and administrative procedures is a plus.
Responsibilities
- Manage daily office operations, including front desk duties, multi-line phone systems, and calendar management to ensure seamless communication and scheduling.
- Supervise administrative staff and provide training & development opportunities to foster a productive team environment.
- Handle bookkeeping responsibilities including Paying vendors, Invoicing and collecting payments from customers, expense tracking, and bank reconciliations and using accounting software
- Manage payroll processing, human resources functions, Recruiting and ensure compliance with employment policies.
- Organize events and meetings, including planning logistics and managing related administrative tasks.
- Including supply ordering, facility maintenance coordination, and implementing process improvements.
- Provide excellent communication through phone etiquette and professional correspondence to clients, vendors, and team members.
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
