Office Management/Staff Officer, Senior

EverWatch•Springfield, VA

8d•$55 - $60

About The Position

EverWatch is a government solutions company providing advanced defense, intelligence, and deployed support to our country’s most critical missions. We are a full-service government solutions company. Harnessing the most advanced technology and solutions, we strengthen defenses and control environments to preserve continuity and ensure mission success. EverWatch employees are focused on tackling the most difficult challenges of the US Government. We offer the best salaries and benefits packages in our industry - to identify and retain the top talent in support of our critical mission objectives. Commitment to Non-Discrimination: All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law. Office Management/Staff Officers are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.

Requirements

Experience with written and oral communication with the ability to produce concise, comprehensive and error-free reports and correspondence
Experience with interpersonal, organizational, and problem-solving skills and providing executive-level support and interacting with senior leadership
Experience with the Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint
Experience with office information technology (IT) equipment including copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment
Ability to plan, lead, and follow-through on complex projects with minimal supervision
Active TS/SCI clearance; willingness to take a polygraph exam
Bachelor’s Degree in business or management, business administration, or business and 12+ years of office management or administrative experience, HS Diploma or GED and 15+ years of office management or administrative experience

Nice To Haves

Experience using the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET)
Experience with government systems, including Defense Travel System (DTS)
Experience with records management, best practices, and information management tools
Knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft

Responsibilities

Perform a full range of administrative duties, including managing calendars, scheduling and coordinating meetings, booking conference rooms, and establishing VTC connections.
Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.
Prepare and distribute read-ahead materials, agendas, and briefing books for meetings.
Take notes and record action items as required, ensuring proper follow-up.
Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET).
Manage office records and files in compliance with agency policy.
Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs).