Office Management/Staff Officer, Mid

Everwatch • Springfield, VA

10d • $50 - $55

About The Position

EverWatch is a government solutions company providing advanced defense, intelligence, and deployed support to our country’s most critical missions. We are a full-service government solutions company. Harnessing the most advanced technology and solutions, we strengthen defenses and control environments to preserve continuity and ensure mission success.
EverWatch employees are focused on tackling the most difficult challenges of the US Government. We offer the best salaries and benefits packages in our industry - to identify and retain the top talent in support of our critical mission objectives.
Commitment to Non-Discrimination:
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.
Responsibilities
Office Management/Staff Officers are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.
What You’ll Work On:
Perform a full range of administrative duties, including managing calendars, scheduling and coordinating meetings, booking conference rooms, and establishing VTC connections.
Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agencystandards.
Prepare and distribute read-ahead materials, agendas, and briefing books for meetings. Take notes and record action items as required, ensuring proper follow-up.
Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET).
Manage office records and files in compliance with agency policy.
Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs).
Join us. The world can’t wait.

Requirements

• Experience with written and oral communication skills with the ability to synthesize information and prepare clear, concise materials
• Experience with the Microsoft Office Suite including, Word, Excel, PowerPoint, Outlook
• Experience using and administering SharePoint sites
• Experience with office information technology (IT) equipment including copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment
• Ability to analyze information and make recommendations to address the functional needs of the organization
• Active TS/SCI clearance; willingness to take a polygraph exam
• Bachelor’s Degree in business or management, business administration, or business and 7+ years of office management or administrative experience, HS Diploma or GED and 10+ years of office management or administrative experience

Nice To Haves

• Experience using the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET)
• Experience with government systems, including Defense Travel System (DTS)
• Knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft

Responsibilities

• Perform a full range of administrative duties, including managing calendars, scheduling and coordinating meetings, booking conference rooms, and establishing VTC connections.
• Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
• Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agencystandards.
• Prepare and distribute read-ahead materials, agendas, and briefing books for meetings. Take notes and record action items as required, ensuring proper follow-up.
• Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET).
• Manage office records and files in compliance with agency policy.
• Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
• Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
• Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees