Office Management/Staff Officer, Junior

EverWatch•Springfield, VA

9d•$50 - $55

About The Position

EverWatch is a government solutions company providing advanced defense, intelligence, and deployed support to our country’s most critical missions. We are a full-service government solutions company. Harnessing the most advanced technology and solutions, we strengthen defenses and control environments to preserve continuity and ensure mission success. EverWatch employees are focused on tackling the most difficult challenges of the US Government. We offer the best salaries and benefits packages in our industry - to identify and retain the top talent in support of our critical mission objectives. Commitment to Non-Discrimination: All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law. Responsibilities Office Management/Staff Officers are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization. What You’ll Work On: Perform a full range of administrative duties, including managing calendars, scheduling and coordinating meetings, booking conference rooms, and establishing VTC connections. Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers. Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards. Prepare and distribute read-ahead materials, agendas, and briefing books for meetings. Take notes and record action items as required, ensuring proper follow-up. Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET). Manage office records and files in compliance with agency policy. Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters. Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets. Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs). Join us. The world can’t wait.

Requirements

Experience in taking instructions, meeting deadlines, and completing assignments in accordance with established processes.
Knowledge and demonstrated skill with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to communicate effectively both orally and in writing, including delivering briefings, collaborating with stakeholders, and producing clear, concise documentation.
Active TS/SCI clearance; willingness to take a polygraph exam
HS Diploma or GED and 3 + years of office management or administrative experience

Nice To Haves

Experience with SharePoint
Experience managing executive or office-level calendars
Ability to learn government systems such as the Defense Travel System (DTS) and the NGA Central Electronic Routing and Tasking System (N-CERTS)

Responsibilities

Perform a full range of administrative duties, including managing calendars, scheduling and coordinating meetings, booking conference rooms, and establishing VTC connections.
Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.
Prepare and distribute read-ahead materials, agendas, and briefing books for meetings.
Take notes and record action items as required, ensuring proper follow-up.
Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET).
Manage office records and files in compliance with agency policy.
Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs).