Office Management Specialist and Receptionist

Wintrust Financial Corporation•Chicago, IL

4d•$36,000 - $47,000•Onsite

About The Position

Wintrust Wealth Management serves the financial needs of private clients, including high net worth individuals, business owners, and institutions. Since our founding in 1931, we have been helping clients meet their increasingly complex financial goals with the highest standards of service and integrity. Through our four companies, Wintrust Investments LLC, Wintrust Private Trust., Great Lakes Advisors LLC, and The Chicago Deferred Exchange Company LLC, we offer comprehensive wealth management solutions, including investment, trust, and asset management services. Wintrust Wealth Management is a division of Wintrust, a financial services company with more than $66 billion in assets. Wintrust Wealth Management, a subsidiary of Wintrust Financial Corporation, is seeking a full-time Office Management Associate and Receptionist for its firm headquarters in the Chicago loop. Why join us? An award-winning culture! We are rated a Top Workplace by the Chicago Tribune (past 10 years) and Employee Recommended award by the Globe & Mail (past 6 years) Competitive pay and discretionary or incentive bonus eligible Comprehensive benefit package including medical, dental, vision, life, a 401k plan with a generous company match and tuition reimbursement to name a few Family-friendly work hours With 175+ community bank locations, we offer opportunities to grow and develop in your career Promote from within culture Why join this team? We have a culture that encourages an entrepreneurial spirit We offer multiple opportunities for development and upward mobility

Requirements

3-5 years of experience
High School Degree
Previous secretarial, administrative assistant, office services experience supporting various management levels and prioritizing tasks and deliverables
Superior verbal/written communication skills are a must.
Exceptional telephone/business etiquette.
Highly skilled in Microsoft Office suite.

Responsibilities

Maintain switchboard, reception area, conference rooms, and cafeterias’ on a daily basis at firm headquarters.
Answer client and general calls/inquiries at reception desk.
Register visitors with building security, greet visitors upon arrival and contact appropriate parties.
Assist employees with reserving conference rooms and conference room lines
Respond to general Office Management inquiries
Special projects as assigned by Operations Department Manager
Order office supplies for firm headquarters, request new employee login credentials to order supplies, and track monthly spending for each branch
Keep inventory and replenish office supplies as needed
Assist with mailroom duties as needed
Update and keep track of monthly invoices for various vendors
Schedule maintenance for office equipment and appliances
Request new employee FedEx credentials and track monthly spending
Assign, update, and terminate access with building security
Other duties, as they arise.