Office/HR Operations Coordinator

Ascension Property Services•Nashville, TN

5h•$25 - $30•Onsite

About The Position

We are seeking a dynamic and highly organized Office/HR Operations Coordinator to manage daily office functions and provide administrative support to leadership and assist with HR support across three fast-growing companies housed under one roof. This unique role bridges operations, HR and administrative support for Knight's Mechanical, Liberty Mechanical, LLC, and Southern Mechanical. About Us: Knight's Mechanical, Liberty Mechanical, LLC, and Southern Mechanical are leading mechanical contractors serving the Nashville area and beyond. We are proud to be part of Ascension Property Services (APS)-a nationwide group of specialty trade contractors with decades of experience across commercial, healthcare, educational, hospitality, manufacturing, and institutional sectors. We operate under a customer-focused, employee-driven business model that emphasizes loyalty, consistency, and expertise. Our culture is fast-paced, collaborative, and success-oriented. We are looking for an individual who shares our passion for helping customers, has a positive attitude and is committed to always offering their very best workmanship and customer care.

Requirements

Must be reliable and extremely trustworthy
Must be proficient in Microsoft Office Suite or related programs
Must be able to learn other accounting software systems
Excellent organizational skills and attention to detail
Ability to maintain confidential and meticulous records
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Ability to function well in a high-paced and at times stressful environment
Bachelor's degree in business, HR or related fields and/or equivalent experience
2-3 years Administration related experience
Prolonged periods of sitting at a desk and working on a computer
Able to lift up to 15lbs
Please note the selected candidate will be required to submit to full pre-employment background and drug screening.

Responsibilities

Time Approval for Payroll
Tracking and Entering PTO/Holidays/Absences/Leaves
Assisting HR Team with communication to Employees with Benefits, Open Enrollment, Policies
Answering Phones
Ordering Supplies for Field and Office
All Record Keeping
Managing Employee Certifications
Host New Hire Orientations
Verify I-9 Documents and complete E-Verify
Assist with Safety Administration
Assist Operations with any Paperwork
Write and Audit Purchase Orders
Assist Estimators and Project Managers as needed
Process mail
Responsibilities as outlined below, and any additional duties as required/assigned by the leadership.