Office Facilitator II

Salt Lake City, UT•Salt Lake City, UT

35d•$24 - $33

About The Position

In this position, you'll help advance the operational goals of the Salt Lake City Engineering Division by researching policies and practices, keeping team members informed of important developments, and ensuring smooth day-to-day operations. You'll handle a variety of administrative and clerical responsibilities, from payroll processing and data management to front-desk reception and information coordination. Working closely with leadership, you'll also support purchasing, inventory oversight, petty cash management, travel arrangements, and scheduling.

Requirements

Graduation from high school or equivalent and six (6) years of experience in administrative support, project management, and data management. Experience must include at least two (2) years of experience involving data analysis, financial tracking, or related technical support functions.. Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis. Related subjects may include but are not limited to: Office or business administration, public administration, finance, accounting, data analytics, communications, computer science, and community or public relations.
Demonstrated ability to organize work, relate well with all internal and external customers, and function as an effective team member.
Strong interpersonal and communication skills. .
Proficiency in Microsoft Office Suite (including Excel, Word, and Outlook), with a working knowledge of report design, data entry and management, and spreadsheet analysis.
May require valid driver's license or driving privilege card, depending on assignment.

Responsibilities

Acts as liaison with other departments, divisions, outside agencies, committees or boards. Develops and maintains confidential and non-confidential files. As needed, performs duties of administrative support for department or division head.
Prepares various statistical and budgetary reports. Researches topics or issues, collects and tabulates data, and composes/word-processes narratives and spreadsheets and/or presentations. Performs bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts. Orders and distributes equipment, supplies and furniture. Prepares requisitions, receives and checks purchase orders.
Performs administrative or clerical functions for the Engineering Division. Writes reports, using own analysis of project data. Composes and types correspondence including confidential and legal documents. Authorized to respond in writing on behalf of division. Prepares memoranda, reports, forms and other materials. Assembles, takes and prepares minutes, agendas or other reports. Makes travel arrangements, sets meetings and schedules conference rooms.
Manages timekeeping and payroll processing tasks including reviewing information for accuracy and preparing related payroll reports. Secures timesheets and maintains accurate records of hours worked.
Assists Contract Administrator with On-Call Contracts and other contracting duties as needed. Maintains spreadsheet of On-Call and Term Contracts.
Coordinates with Risk Management division to provide information on cases as requested.
Responds to various surveys from associations and other agencies.. Provides assistance to employees as needed.
Staffs various committees as needed, may supervise Office Technicians., and performs other related duties as required.
Performs other duties as assigned.