Office & Experiences Manager

Vibe • New York, NY

23h • $130,000 - $160,000 • Onsite

About The Position

Vibe is scaling at breakneck speed. Our physical spaces must keep up with our ambition. As the Office & Experiences Manager, you are the architect of our daily environment and the heartbeat of our culture. Reporting directly to our NYC-based Chief People Officer, you will ensure our Flatiron HQ and Paris hub aren't just offices, but high-performance centers where people do the best work of their lives.
Why Vibe succeeds or fails based on this role: If our environment is friction-heavy or our culture feels disconnected, our speed drops and our best talent leaves. You ensure that every second spent in a Vibe office amplifies productivity and belonging.
Why you’ll love this job:
Total Ownership: You aren't just "ordering snacks"; you are designing the end-to-end employee experience for a global leader.
High Visibility: You sit at the intersection of our NYC and Paris teams, working directly with leadership to define our "Vibe."
Scale Opportunity: You’ll transition us from a small team to a world-class organization with the budget and backing to do things right.

Requirements

• You have managed operations for an office of at least 100+ people in a high-growth tech environment.
• You have managed office searches and office move projects to completion
• You have designed and executed a structured onboarding program for at least 50+ hires per year.
• You have professional experience managing vendors and negotiating service contracts.
• You have coordinated complex logistics for company-wide events (200+ attendees).

Nice To Haves

• Experience managing a distributed or international office footprint (e.g., US and Europe).
• Experience using internal comms tools like Slack, Notion, or specialized HRIS platforms.
• Fluency in French.

Responsibilities

• Oversees daily office facilities in NYC to ensure a functional, high-standard workspace.
• Directs maintenance, cleaning, and office vendors to uphold premium office conditions.
• Coordinates workspace allocations and layout plans to optimize our people’s impact.
• Manages office security systems and safety protocols to protect our people and assets.
• Run an engaging onboarding journey to accelerate new hire ramp-up and retention.
• Organizes high-impact company events and activities to drive engagement.
• Oversees community outreach programs to build Vibe’s brand presence.
• Manages internal communication channels to distribute key information.
• Optimizes travel arrangements for global events to ensure seamless team mobility.
• Controls office-related budgets and expenses to maximize ROI on culture spending.

Benefits

• Comprehensive medical, dental, and vision insurance
• 401(k) plan with company matching
• Unlimited PTO to recharge and reset
• Paid parental leave for maternity and paternity
• Primarily in-office work model- based in NYC’s Flatiron District
• Compensation includes a base salary range of $130,000-$160,000, with flexibility depending on experience and skill set, plus bonus eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed