Office Coordinator

Trinity Life Sciences•Street, MD

32d•$60,000•Onsite

About The Position

Trinity Life Sciences is seeking a motivated Office Coordinator to join our energetic support team. As part of our office operations team, you will be the face of Trinity and lead the effort in the organization and running of any daily administrative operations while offering additional support to the entire global Facilities team. The ideal candidate must have a keen sense of time management, organization, and attention to detail. This individual must possess the ability to undertake a variety of office support tasks with care and discretion while incorporating new and effective ways to achieve better results. The ability to make decisions and find answers are also vital attributes for this position.

Requirements

Bachelor Degree required
1-2+ years of office coordinator / manager experience
Solid experience to identify, analyze, and solve problems with creative solutions.
Skilled and experienced in the art of organization and time management.
Demonstrated success in being tuned in to leaders, managers, peers, and others for relationships and strong teamwork purposes.
Experienced juggling multiple tasks and meeting deadlines.
Excellent written and oral communication skills.
Easily and professionally interacts with varying levels in and outside the organization, as a positive representative of the leadership team.
Powerful talent with Microsoft Office products, including Word, Excel, PowerPoint and Outlook.
Being accurate, detailed, and organized
Solid judgement and discretion in relation to sensitive/confidential information.
Self-motivated, takes initiative and pride in running a smooth team and office operation.
Initiative and willingness to assume additional responsibilities as needed beyond the scope of job duties.

Responsibilities

Managing the front desk, greeting and escorting all visitors and pre-screening solicitors
Maintaining shared company voicemail & email inboxes and forwarding any messages
Managing shipping and receiving
Ordering office supplies
Handling catering requests, ie: ordering, set up & breakdown for company meetings
Shared office space oversight including kitchen and conference room organization, cleanliness and reporting of facility problems
Visiting both current and the new office onsite in San Francisco to check on the new build's progress and needs
Schedule and coordinate in-office events for San Francisco. This includes setting up vendors, calendaring, sending communications, and adjusting hours as needed to be onsite.
Assist other office coordinators with cross-location requests such as shipping labels, business cards, or facilities related trainings
Additional tasks as required by the Facilities team.