Office Coordinator

Mutual Trading Company•El Monte, CA

32d•Onsite

About The Position

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We've grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as "Culinary Ambassador" promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 8,000 Japanese foods, beverages, restaurant equipment and supplies.

Requirements

Business level English required – read/write/speak/listen.
Business level Japanese preferred – read/write/speak/listen.
Maintain a positive and professional attitude.
Ability to work independently and as a team.
Ability to adapt to frequent changes in assignments and workload.
Pass the Sake Adviser and Sake Sommelier course within 1 year of employment.
High School Diploma required. Bachelor’s Degree and above preferred.
1+ years of relevant experience required; 3+ years preferred.
Familiar with WordPress, Zoom, Teams, and QuickBooks.
Basic mathematical knowledge - markups, discounts, combining/converting measurements, counting inventory, etc.
Demonstrate strong organizational, time management and problem-solving skills and attention to detail.
Excellent customer service skills.
Ability to prioritize tasks effectively and manage deadlines.
Strong sense of responsibility and commitment to completing tasks.
Accurate data entry and record-keeping skills.
Strong writing and editing skills; ability to draft clear, professional articles, reports, and correspondence.
Strong communication and interpersonal skills, with a focus on teamwork and collaboration.
Proficiency in Microsoft office Suite (Excel, Word, PowerPoint, Outlook).

Nice To Haves

Knowledge of Japanese foods and sakes preferred.

Responsibilities

Coordinate program registration and update communication received from WSET, SWE, American Wine Society, American Distilling Institute, colleges, and wine schools.
Participate in planning, coordinating, and hosting sake-related events and tastings.
Edit and revise program textbooks and PowerPoint presentations.
Prepare Sake School class setup.
Maintain and regularly update SSA websites, social media channel, and newsletters.
Assist with courses, instructors, and invigilate exams.
Place orders, assemble sample sets, create textbooks, and prepare shipments.
Perform simple bookkeeping and daily journal for accounting purposes.
Prepare reports and maintain accurate records.
Respond to inquiries via email and phone in a professional and timely manner.
Maintain SSI, JSA, WSET, and SWE’s updates and filling the updated communications for each program received from the professional institutes.
Support team members per request or as need to increase division’s productivity and efficiency.
Operate office equipment such as copy machine, scanner, PC, and printer, to support clerical and administrative tasks.
Attend Sake School events and functions outside of normal working hours.
Attend company events and functions outside of normal working hours.
Other duties as required from manager.
Obligation to answer to all management.