Office Coordinator

JENKINS SERVICES GROUP•Chantilly, VA

30d•$20 - $24•Onsite

About The Position

Jenkins Restorations upholds a vision to be the restoration firm of choice in existing and future markets while upholding Biblical values. The Office Assistant reports to the Director of Corporate Operations with accountability for providing excellent service for those who have been victims of disaster and for restoring property and lives with a servant’s heart. They should embody Jenkins Restorations’ core values, including, Can-do Attitude, Excellent Execution, Do the Right Thing, Actions of a Servant, and Responsible Stewardship (C.E.D.A.R). The Office Coordinator is primarily responsible for leadership support, office organization, meeting and event administration, report compilation, and managing office vendor relationships. Some duties will require this position to support the administrative needs of our nationwide branch offices. The ideal candidate has the ability to work across multiple priorities, maintain a high degree of confidentiality and exercise good judgment in a variety of situations. A successful candidate will also demonstrate strong communication, administration, and organizational skills, with the ability to work independently and meet scheduled deadlines. The person filling this role must be disciplined, proactive, intuitive, and detail oriented. The position operates with a core schedule of 9AM-3PM, M-F. Flexibility to adjust hours occasionally for meetings or deadlines is required. This is an in-office position at our Chantilly, VA headquarters, generally expected to work 30 hours per week.

Requirements

Education: High school diploma
Experience: Minimum two (2) years of related administrative experience supporting a corporate office environment. An equivalent combination of education and experience may be considered.
LANGUAGE SKILLS: The Office Coordinator must demonstrate the ability to write routine reports, correspondence, and the ability to speak effectively to customers and/or employees of organization in the English language.
TECHNICAL SKILLS: To perform this job successfully, the Office Coordinator should have knowledge of industry related software be able to “touch type” and be familiar with software like Microsoft Office Suite (Excel, Word, Outlook, etc.); able to communicate via cell phone and appropriate apps.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands/fingers to handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment is a professional office setting. The noise level in the work environment is usually moderate
SUPERVISORY RESPONSIBILITIES: This position does not have supervisory responsibilities.

Responsibilities

Maintain organization of the office including ordering supplies, managing office vendors, setting up meeting rooms, restocking supply rooms and kitchens, updating or replacing office furniture, and other office needs
Manage incoming office traffic including sorting and distributing incoming mail and packages, escorting guests, vendors, and new employees
Event coordination for all events and meetings including training sessions, annual Christmas party and food packing event, executive conferences and other in office or offsite meetings as needed. This includes but is not limited to planning events, meals and lodging arrangements for meeting attendees
Coordinate employee rewards program including user access, points allocation, answering questions, and general rewards communication
Update and maintain weekly reporting for company leadership including pulling reports, aggregating data, and updating dashboards
Organize, follow-up, and track warranty documentation
Assist with special projects as needed
Manage vendor relationships and administrative accounts
Order personnel business cards
Discretion to maintain highly confidential information
All other duties as assigned