Office Coordinator

NEXDINE Hospitality•New York, NY

1d•Onsite

About The Position

NEXDINE Hospitality provides dining, hospitality, fitness center and facility management services to businesses, independent schools, higher education, senior living, and hospitals nationwide. The Office Coordinator reports to the Vice President and is responsible for the office management and supporting activities. This role involves the daily administration and maintenance of the office, including receptionist duties, managing equipment, handling kitchen and office supply requests and replenishment, providing administrative support companywide and departmentally, and ensuring the general organization of the office. NEXDINE emphasizes a responsive, transparent, and authentic experience, valuing its people to deliver tailored and expertly managed programs.

Requirements

Excellent verbal and written communication skills
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to prioritize tasks.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite or related software.
High school diploma or equivalent required
At least three years of administrative and clerical experience required.

Nice To Haves

Associates degree in office administration or related field preferred.

Responsibilities

Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location.
Responsible for all incoming phone calls and transfers calls as necessary.
Manage office phone lines during inclement weather, office closures, etc.
Receives, distributes and creates general mail, packages, and shipments.
Orders and maintains office supply inventory, kitchen inventory office equipment in accordance with company purchasing policies.
Replenish office and kitchen daily.
Provide general cleaning and organization duties for the office.
Directs office activities and functions to maintain efficiency and compliance with company policies.
Prepares agendas, makes travel arrangements, and maintains calendars for corporate office, conference rooms and senior management.
Aid in expense report management.
Maintains records, documentation, and files, particularly more complex or sensitive files such as HR files.
Responds to and resolves administrative inquiries and questions.
Records and distributes minutes or other records for meetings.
Assists corporate support staff as needed.
Performs other related duties as assigned.