Office Coordinator

Audacy•PA-Philadelphia, PA

36d•Onsite

About The Position

Audacy's Philadelphia-based corporate team and six of Audacy's local market radio stations are located in the 9th ranked media market in the United States - Philadelphia. The ideal candidate for this role is outgoing, personable, reliable, responsible, and detail-oriented. The Office Coordinator focuses on employee engagements, client relationships, and office management. Must be available to work on-site at Philadelphia HQ, Monday through Friday.

Requirements

Adaptability: High energy and the ability to thrive in a fast-paced, dynamic environment.
Interpersonal Skills: Proven ability to collaborate effectively with a multi-level workforce and diverse personalities.
Communication: Exceptional written and verbal communication skills.
Problem-Solving: Strong track record as a multifaceted problem solver.
Technical Proficiency: Professional experience with G-Suite and Slack.
Organization: Superior time management skills with a strict attention to detail.
Execution: Ability to prioritize tasks effectively and work independently with minimal supervision.
Physical Ability: Capactiy to lift and move items weighing 20-30 lbs.

Nice To Haves

Experience: 1 + years in an administrative role or previous office coordinator experience.
Education: Bachelor's degree or equivalent experience.

Responsibilities

Office Operations & Facility Management: Primary Point of Contact: Serve as the lead liaison for Philadelphia-based Corporate and Broadcast staff.
Building & Vendor Liaison: Manage relationships with building management and external vendors to coordinate maintenance, cleaning schedules, and facility repairs.
Space Management: Maintain and update seating charts for Philadelphia based corporate and broadcast seats, ensuring efficient space utilization.
Resource Management: Oversee office supply inventory and maintain kitchen cleanliness and functionality.
Mail & Logistics: Direct the sorting, delivery, and unpacking of all incoming mail and packages.
Employee Experience & Onboarding: Onboarding Coordination: Manage the end-to-end "new hire" experience, including desk setup and coordination with the IT, Security, and Building teams for access and local amenities.
Culture Champion: Lead "1 Thing" sustainability initiatives, wellness programs, and internal help-desk support to enhance the workplace environment.
Internal Communications: Act as the central hub for office-wide communications, drafting and distributing updates regarding holidays, special events, and general announcements.
Guest Relations & High-Profile Hospitality: VIP Concierge: Provide "white-glove" concierge services for radio guests and celebrities, coordinating closely with station management.
Visitor Security & Safety: Act as the primary safety coordinator for all high-profile guests, ensuring building security and relevant internal staff are notified of arrivals.
Tour Coordination: Manage special guest arrivals and assign/conduct office tours as required.
Evening & Meeting Coordination: Master Calendar Management: Serve as the gatekeeper for the calendar of events, preventing scheduling overlaps and ensuring leadership (SVP/MM and Department Heads) are fully briefed.
Event Production: Partner with event owners to ensure excellence in the planning and execution of all internal activities and maintenance needs around office events.
Conference Room Oversight: Manage room schedules and maintain a working knowledge of all integrated A/V and conference room equipment.
Administrative Excellence: Reception Leadership: Perform and oversee all receptionist duties, including professional call screening and routing.
Administrative Support: Execute general office inquiries and provide high-level administrative support to ensure smooth daily operations.