Office Coordinator

Hunterdon Medical Center•Flemington, NJ

46d•$21 - $26

About The Position

The Office Coordinator performs all clerical functions for the Facilities Management Department. Willingly and readily assists all internal and external customers as needed, looking beyond individual scope of service. Assists customers through resolution of problem whenever possible. In instances where assistance cannot be provided personally, directs customer to the appropriate individual and/or location. Serves as portable radio and work order dispatcher for facility related issues. Performs other duties as assigned.

Requirements

High School Diploma or Equivalent
2-4 years of customer service, clerical and materials management duties
2-4 years working with Computerized Maintenance Management Systems (CMMS)
Computer skills
Proficient in Microsoft Office & Google Applications
Knowledge with Computerized Maintenance Management Systems (CMMS)
Excellent in customer service and written and verbal communications skills.

Nice To Haves

Formal training in computerized maintenance management systems
4 years of customer service and clerical duties
Experience in healthcare or institutional maintenance or facilities services
Knowledge of parts clerk functions
Knowledge of construction and trades
Working knowledge of building automation systems

Responsibilities

Serves as a customer service liaison for the Facilities Department by answering and making phone calls, processing mail/emails, and creating and dispatching work orders.
Creates requisitions & orders material(s) and services, processes all purchase orders and invoices for vendors, utilities & retail.
Computes and maintains all financial and department documents such as utility bills, logbook(s), and statistical reports. Creates and maintains departmental data spreadsheets
Assist with scheduling of appointments and meetings.
Processes payroll closing and prepares for Director review and approval.