Office Coordinator - New York, NY
About The Position
Sotheby’s International Realty East Side Manhattan Brokerage office is searching for a dynamic Front Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate and allow the office to run efficiently. Key responsibilities include: Greeting guests by phone and in-person and directing them as appropriate Drafting exclusive agreements & disclosures Entering, updating, and closing referrals Maintain and order office supplies coordinating with the Office Administrator Ordering business cards, building IDs for new agents Exclusive listing updates such as open houses Coordinate equipment maintenance Assist agents with completing purchase and lease applications by completing (typing) pre-populated forms Provide administrative support to agents / IT assistance Ad hoc projects as needed Sending contracts via DocuSign for signature Registering guests Scheduling/booking conference room and calls Ordering UPS and City Expeditor/messenger services Ordering agent business cards Sending out daily new listings Secondary Responsibilities Be the primary back-up for the listing coordinator Assist the Office Administrator with setting up the sales meeting at the cafeteria Uploading various documents into Transaction Manager
Requirements
- Strong customer service skills with excellent communication skills, both written and verbal.
- Attention to detail and should enjoy finance and numbers.
- Ability to interact successfully with both internal and external customers at all levels.
- Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
Nice To Haves
- Real Estate background preferred.
- Notary is a plus.
Responsibilities
- Greeting guests by phone and in-person and directing them as appropriate
- Drafting exclusive agreements & disclosures
- Entering, updating, and closing referrals
- Maintain and order office supplies coordinating with the Office Administrator
- Ordering business cards, building IDs for new agents
- Exclusive listing updates such as open houses
- Coordinate equipment maintenance
- Assist agents with completing purchase and lease applications by completing (typing) pre-populated forms
- Provide administrative support to agents / IT assistance
- Ad hoc projects as needed
- Sending contracts via DocuSign for signature
- Registering guests
- Scheduling/booking conference room and calls
- Ordering UPS and City Expeditor/messenger services
- Ordering agent business cards
- Sending out daily new listings
- Be the primary back-up for the listing coordinator
- Assist the Office Administrator with setting up the sales meeting at the cafeteria
- Uploading various documents into Transaction Manager
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
