Office Coordinator

Learfield•Jefferson City, MO

1d•Onsite

About The Position

Learfield is seeking a highly professional and organized individual to serve as Office Coordinator for our Jefferson City office location. This role is the primary point of contact for all visitors, clients, and incoming calls, responsible for providing a polished, courteous, and welcoming experience. In addition, the position encompasses oversight of daily office operations, our breakroom snack and beverage amenities and employee events throughout the year. The successful candidate will demonstrate exceptional communication skills, a service-oriented mindset, strong organizational capabilities, and the ability to manage diverse administrative responsibilities with efficiency and attention to detail. This is an on-site position requiring physical presence Monday through Friday.

Requirements

High School diploma or equivalent.
2+ years of experience as a receptionist, front desk representative, office manager or comparable administrative role.
Demonstrated passion for hospitality and providing excellent service to others.
Excellent verbal and written communication skills.
Excellent organizational skills with proven ability to multitask and prioritize effectively.
Professional demeanor and appearance.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Ability to work both independently and collaboratively within a team environment.

Responsibilities

Greet visitors and answer incoming telephone calls in a professional and courteous manner, accurately directing inquiries to the appropriate personnel or department.
Monitor visitor access and adhere to established security protocols.
Oversee the office breakroom, including procurement and stocking of food and beverage items, inventory tracking, product ordering, routine cleaning and troubleshooting of coffee and vending equipment, and coordination of necessary repairs and maintenance.
Oversee and administer vendor contracts for essential services, including janitorial, building maintenance, office machines, pest control, lawn care, and others as needed.
Partner with our events committee to plan and oversee various employee events such as our holiday party, annual BBQ, and others as needed.
Process incoming and outgoing mail, packages, and deliveries.
Maintain adequate inventory levels of office supplies and place orders as required.
Exemplify a superior customer service orientation and serve as an ambassador for the organization.
Perform additional administrative duties and special projects as assigned.