Office Coordinator

MasTec Inc•Fargo, ND

3d•$22 - $28•Onsite

About The Position

Responsible for performing duties which allow all office staff to be efficient by providing those supporting services that will save time and provide organization of the work Location Details: This is an in office position at our office located in Fargo, ND Company Overview MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Our company is growing fast and offers various opportunities for qualified, talented and motivated professionals. As part of the MasTec team, you will experience exciting new projects, professional practices, culture, and support to develop your skills. Benefit from an environment that's creative, groundbreaking, and, above all, supportive. The Clean Energy & Infrastructure Group comprises the following market sectors and operating companies: IEA Constructors, Wanzek Construction, White Construction

Requirements

Associate's degree (A. A.) or equivalent and /or Minimum of 2 years experience in field or related field
Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles
Proficiency in Microsoft Office Software
Ability to prioritize and multi-task
Team player mentality
Carry out instructions provided in written, oral or diagram form
Effectively communicate information and respond to questions from groups of managers, clients, customers and the general public
Problem solving aptitude

Responsibilities

Receive incoming telephone calls for the office, forward calls to the appropriate personnel and/or takes messages
Greet clients and visitors and direct them to the appropriate personnel
Answer general inquiries for the general public
Communicate messages to the appropriate parties in a timely and professional manner
Collect, open, sort, distribute/scan and process incoming and outgoing mail or packages
Date stamp invoices and payroll packages
Account for incoming checks
Effectively communicate personal deductions for staff to payroll (mail, lunch)
Order lunch for staff/meeting attendees as appropriate
Use and maintain postage scales and meters to weigh and affix postage
Use UPS Online Worldship, Fed Ex and other carriers if necessary to send packages
Know where/how to locate personnel in the office/shop/field
Address and ship project plans and documents
Assist with special projects as needed or requested
Maintain inventory and order office supplies
Maintain inventory and order complimentary snacks and beverages
Perform general housekeeping organization for lobby, breakroom, conference rooms on a daily basis
Communicate with contracted vendors; cleaning and vending companies
Account and reconcile credit card purchases through Concur
Other administrative duties as assigned in support of corporate services

Benefits

Compensation $22-$28/ hourly commensurate with experience
Competitive pay with ongoing performance review and merit increase
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
Discounted National Gym Membership Network
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Benefits Continuation
Employee Assistance Program
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan