Office Coordinator - Portland

NEXGEN TEAM LLC•Portland, OR

8d•Onsite

About The Position

Are you looking to work for an Oregon-based, privately owned organization with deep roots in the community? A growing organization that values employee contribution, rewards hard work and promotes from within? If so, the Office Coordinator position might be what you're looking for! Carson has been synonymous with quality and service since 1938. Originating as a heating oil provider in Portland, we have expanded our reach across the Pacific Northwest, offering a diverse range of services including fuels, lubricants, propane, industrial solutions, and more. Our commitment to customer satisfaction drives our success and inspires our dedicated team! As Office Coordinator, you will be the first point of contact for the company. You will handle the flow of people through the business and ensure that all administrative and receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Requirements

Proven work experience in a similar role (minimum 3 years’ experience)
Proficient with 10-key, Microsoft Office Suite (Word, Excel, PowerPoint)
Professional appearance
Solid communication skills both written and verbal
Ability to organize, multitask, prioritize, and work under pressure
Punctuality is essential
High School diploma.

Nice To Haves

Experience with multiline phone system, Mitel and/or ShoreTel telephone systems a plus

Responsibilities

Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen, and forward incoming phone calls while providing basic information when appropriate
Receive and sort daily mail, couriers, and deliveries
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Manage conference room calendars by scheduling meetings/appointments and resolving conflicts
Print daily invoices and process through the mail folding machine.
Print monthly statements and bi-monthly cardlock invoices. Process them through the mail folding machine.
Order and maintain forms and envelopes for all company locations
Maintain order and cleanliness of the supply room
Order office and postage meter supplies
Order catering as needed for meetings
Order copier toner and other printer toners, recycle used cartridges
Prepare Federal Express shipments
Point of contact for vending machines, water dispensers and other related vendors
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, folding invoices, etc.
Various projects and tasks as assigned by Manager
Accountable for Fresh Service (ticketing system) ensuring timelines are met as set forth in credit policy
Serve as a primary or secondary backup for other members of the Credit & Collections department
Maintain a team environment with other employees and departments.