Office Coordinator

Capstone on Campus Management LLC•Davenport, IA

26d•$18 - $19•Onsite

About The Position

The primary responsibility of the Office Coordinator is administrative work in the Student Housing office at Palmer College of Chiropractic in Davenport, IA. Student Housing provides apartment-style living to enrolled students and currently consists of over 400 beds in 11 separate buildings. This role is responsible for engaging with visitors, performing other clerical tasks (typing, data entry, filing, copying, sending emails), assisting with marketing efforts and managing accounts payable/receivable. This position provides services for basic student account inquiries, maintains files, processes invoices, coordinates payments to vendors, oversees inventory and office equipment and performs data entry into a resident account database. The Office Coordinator must handle the various needs of the office while maintaining confidentiality, initiate conversations, work collaboratively with campus partners/COCM staff and represent Student Housing and Palmer College of Chiropractic in a positive light.

Requirements

High school diploma or GED.
One to two years of clerical experience.
One to two years of customer service experience.
Must be proficient in Microsoft Office (Word, Excel and E-mail).
Must be a team player with effective time management, attention to detail and capacity to managing competing priorities.
Must be able to provide the best service possible for students, families, staff, campus partners and community members.
Ability to move and lift up to 25 lbs.

Responsibilities

Answer and direct phone calls to appropriate persons.
Answer questions about Palmer Student Housing.
Receive and process incoming and outgoing mail.
Check, reply and forward e-mails received.
Maintain and use office equipment as needed: phone, postage, copier, scanner, computer, etc.
Serve as a resource to prospective residents, residents, parents, and visitors.
Welcome on-site vendors. Determine nature of business and update staff appropriately.
Responsible for receiving office packages.
Complete weekly key audits.
Maintain office supply inventory and coordinate office supply orders.
Accurate recordkeeping for student and property files, including work orders.
Receive and process invoices in a timely manner.
Makes payments to vendors and upload receipts/proof of payments.
Assist with marketing & leasing efforts as needed.
Complete other tasks as assigned.