Council Advisors - Office Coordinator

Council Advisors•New York, NY

1d•$60,000 - $75,000•Hybrid

About The Position

Council Advisors is seeking an exceptional Office Coordinator to support our corporate headquarters in New York. The ideal candidate is a hard-working, positive individual who takes great pride in their work. This person will be the face of the office, greeting visitors, acting as a culture carrier, and ensuring the office runs smoothly. This is an excellent opportunity for an early-career professional seeking exposure to a high-performing advisory firm and interested in building a career in business operations, administration, or corporate services. This is a hybrid position with expectation to be in the NY office 4 days/week.

Requirements

Associate’s or Bachelor’s degree preferred, with 1–2 years of professional experience; high-potential entry-level candidates will be considered
Exceptional interpersonal skills and a welcoming, professional presence
Strong organizational skills with meticulous attention to detail
Demonstrated ability to take ownership and consistently deliver high-quality work
Excellent written and verbal communication skills
Proactive and self-directed, with the ability to anticipate needs and manage priorities independently
Demonstrated discretion and ability to handle sensitive and confidential information
Poise and confidence when interacting with senior executives and external stakeholders
High emotional intelligence and a strong service orientation
Ability to thrive in a fast-paced, high-performance professional environment
Comfort operating in a dynamic office with evolving priorities
Experience in a corporate, professional services, or hospitality environment preferred

Responsibilities

Serve as the first impression of Council Advisors, welcoming visitors and employees with professionalism and warmth from the front desk
Manage incoming calls and serve as a central point of contact for the office
Coordinate in-office meetings, including food orders and visitor logistics
Oversee daily office operations to ensure a polished, client-ready environment
Manage mail and package distribution, shipping, and scanning
Liaise with building management, cleaning services, and external vendors
Coordinate ID badges for new hires and visitors
Facilitate vendor access and ensure compliance with building requirements (e.g., COIs)
Maintain inventory of office, kitchen, and restroom supplies and restock regularly
Take ownership of shared spaces, including maintaining kitchen area (e.g., organizing/cleaning refrigerator, running and unloading dishwasher, maintaining stocked snacks and beverages)
Ensure common areas remain clean, organized, and welcoming throughout the day
Proactively identify operational improvements to enhance the workplace experience
Respond to employee requests and support internal coordination needs
Serve as the first point of contact for in-office event and meeting planning