Office Coordinator- Temporary to Hire

Cart.com•Houston, TX

2d•Onsite

About The Position

Cart.com is seeking a highly organized and detail-oriented Office Coordinator to join our Houston team in a temporary 89-day capacity, with the potential for a full-time role based on performance. The ideal candidate is a proactive, resourceful, and service-oriented professional who thrives in fast-paced environments and enjoys supporting teams with administrative and operational needs. This role requires wearing multiple hats, from managing office supplies and coordinating meetings to ensuring a welcoming and organized office environment. The Office Coordinator plays a key role in fostering a positive workplace experience and ensuring seamless office operations. As Cart.com continues to grow, this position may evolve to accommodate additional responsibilities and opportunities. You know you will be successful in this role if you find joy in helping others feel at home. You see the potential of a community and a space, and you get excited about helping them both exceed their potential. Whether it is ordering lunch for the team or getting an employee set up on their first day, you aim to please.  You are a natural multitasker who is quick to respond to—and prioritize—requests.

Requirements

Highly organized and detail-oriented, with the ability to multitask effectively in a fast-paced environment
Excellent communication and interpersonal skills
Strong organizational and leadership skills
Attention to detail
Proficient in technology and practical experience with office equipment
A proactive problem-solver who adapts quickly to new tasks and challenges
A strong communicator with excellent interpersonal skills and a professional demeanor
Self-motivated and able to work independently while managing multiple priorities
Comfortable with hands-on tasks, including standing for extended periods and handling physical office setup
2+ years of experience in an administrative, office coordinator, or facilities support role.
Developed strong organizational and multitasking abilities with a keen attention to detail.
Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and collaboration tools like Slack.
Managed competing priorities effectively while responding quickly to requests.
Provided support for office operations, ensuring seamless functionality and efficiency.
Ability to work Onsite in office (Memorial City) Monday-Friday 8am-5pm
Ability to work occasional before/after hours as needed for Meetings/Events

Responsibilities

Provide professional and friendly front desk coverage, greeting guests and ensuring they have a welcoming experience.
Maintain cleanliness and organization of all office common areas , including the kitchen, coffee bar, conference rooms, reception area, lounge spaces, and workstations.
Restock office and kitchen supplies daily while staying within budgetary guidelines.
Ensure workstations are equipped with necessary tools and supplies for employees.
Handle print jobs, prepare coffee, and assist with general office tasks as needed.
Process incoming and outgoing mail, scanning and distributing as necessary.
Maintain inventory and oversee the purchasing of all kitchen and office supplies.
Decorate the office seasonally and ensure decorations are removed and stored appropriately in a timely manner .
Ensure all office plants (indoor and outdoor) are properly maintained .
Coordinate and facilitate office functions, including large meetings, onboarding seminars, and company events.
Manage setup and breakdown for office lunches and meetings, ensuring smooth execution.
Send invitations and coordinate logistics for office events via Slack and Outlook Calendar.
Provide on-site support for meetings and events as needed.
Serve as the primary liaison for office IT and networking issues, coordinating with internal teams or external providers as necessary.
Interface with Cannon Building Management to ensure the office is properly maintained and any necessary repairs are addressed promptly.
Schedule porter services in advance of planned leave.
Manage conference room booking requests within the office and the Cannon Building.
Submit monthly office budget reports by the 1st of each month .
Ensure all expense reports for office-related purchases are submitted by the 5th of each month .
Track and manage office-related expenses to align with budget constraints.
Run occasional office-related errands.
Assist the CEO by ensuring personal office supplies are stocked and maintained , lunch pick-ups.
Maintain discretion and handle confidential information with professionalism.
Ensure company laptop is securely stored in the office at all times (including lunch breaks, holidays, and weekends).
Track time accurately
S ubmit bi-weekly or monthly invoices to Accounts Payable to ensure timely payment
Frequently lift and move boxes (up to 25 lbs ) as needed for office organization and supply restocking.