Office Coordinator

DPR•Silicon Valley, CA

15h•$82,000 - $93,000•Onsite

About The Position

DPR Construction is seeking a self-motivated, organized, and personable Office Coordinator with 5+ years of successful experience within an administrative/support function in a fast-paced or high-volume environment to oversee the day-to-day functions of our Santa Clara office. You pride yourself on anticipating the needs of our offices, employees, and visitors, strive to make people feel welcome. You’ll make it your personal mission to ensure a best-in-class employee experience by taking care of our people and the space in which we work. This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following:

Requirements

5+ years of experience as an Office Coordinator, Manager, or Administrator
Proven experience coordinating small and large events
Strong verbal and written communication with excellent interpersonal skills
Comfortable working independently and collaborating with cross-functional teams
Effective working with senior-level leadership
Proactive problem-solver who anticipates issues and resolves complex challenges creatively
Flexible team player with strong multitasking skills and attention to detail
High level of discretion and confidentiality
Strong customer service mindset with a reliable and punctual work ethic
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
In-office, public-facing role requiring daily onsite presence and occasional late hours for events
Must be able to lift up to 20lbs

Nice To Haves

Familiarity with Bluebeam and CMiC preferred
Self-starter who takes ownership of responsibilities with a “can-do” attitude

Responsibilities

Oversee all office support positions, providing coaching and mentorship to support professional growth.
Coordinate and share office responsibilities to promote effective teamwork and smooth daily operations.
Administer mobility device services and providing device support for Bay Area employees.
Act as the point of contact for facilitating essential internal communications
Monthly Birthday/Anniversary Calendars
Overall Office Communication; Fire Drills, special events, general office notices
Invoice Workflow: Code invoices for office-related services
Oversee and coordinate vendor maintenance for office equipment (i.e. Beverage machine, coffee machine, printers, etc.)
Maintain office safety programs, emergency plans, and compliance with local EHS team
Track and manage office budgets, expenses, and financial reporting
Serve as the office liaison for the purchasing card program by answering P-Card and expense reporting questions
Partner with the People Practices Advisor on an as needed basis to support day-of-logistics for in-person training initiatives, employee onboarding, or People Practice events.
Resolve or escalate calendar conflicts as needed
Plan and manage office events and internal celebrations - including Town Halls, holiday parties, community initiatives/charitable work events, wine bars, happy hours, family picnics, and vendor gatherings—by coordinating with facilities, caterers, and vendors, as well as handling decor and supply orders.
Lead strategic space planning initiatives including optimizing office layout, managing desk assignments, and evolving workspace design to support business needs, improve functionality, and enhance the overall employee experience
Ensure ongoing compliance with WELL certification standards, including coordinating initiatives, tracking requirements, and supporting a healthy, sustainable workplace environment