Office Coordinator - Human Resources - 1st shift

Lactalis American Group Inc•Buffalo, NY

23d•Onsite

About The Position

Lactalis USA, part of the Lactalis family of companies, is seeking an Office Coordinator based in Buffalo, New York. This role provides strong administrative support to the Human Resources team and management, specifically supporting a manufacturing facility. Lactalis is a family-owned company and a world leader in dairy, with over 85,000 professionals globally. In the US, they offer a range of beloved brands. The company values promoting from within and providing opportunities for employees to learn, grow, and thrive, living by core values of Ambition, Engagement, and Simplicity. They encourage applications even if candidates don't meet every qualification, emphasizing passion, story, and expertise.

Requirements

Two-three years’ related experience required.
Attention to detail and follow-up extremely important.
Strong communication and organizational skills required.
Must be able to manage multiple projects in a fast-changing environment.
Strong computer skills and experience with Outlook, Word, PowerPoint and Excel programs.
Highly motivated, dynamic, efficient, fast learning and self-starter.
High School Diploma or Equivalency.

Responsibilities

Ensures visitors (Non – Lactalis employees & Government employees) going into the plant for a tour fill out confidentiality forms, have an approved tour form filed out ahead of time and are added to the visitor entry log.
Greets employees/visitors and reaches out to the appropriate contact.
Picks up, drops off and distributes mail on a daily basis.
Generates a birthday/anniversary list on a monthly basis and distributes birthday cards.
Responsible for ordering all office supplies while working with a monthly budget.
Works with the HR team in regard to employee events.
Orders and maintains all aspects of employee uniforms working with the uniform company, including balancing invoices.
Collects temp hours, sends them to the proper agency and balances weekly invoice.
Ensure the coffee room is clean and fully stocked, ordering products as needed.
Keeps the foyer clean and presentable.
Gather all PPE for visitors or tours and keep supplies stocked.
Makes binders for new hire orientation as needed.
Conducts orientation for new hires.
Draft and send out new hire announcements/promotions.
Book travel arrangements as needed through Concur system.
Orders boots/shoes/uniforms for all employees and distributes to appropriate department.
Order lunch as needed for meetings.
Ensure the front area is shut down properly at end of day, doors locked, coffee room, reception area and desk area locked properly, and powered down.