Office Coordinator

Mariana Minerals • Moab, UT

20d

About The Position

We are hiring an Office Coordinator to support daily business operations, ensure smooth office functionality, and help drive operational excellence during a highgrowth phase of our project.
In this role, you’ll manage office logistics, assist with HR coordination, provide administrative support across departments, help facilitate safety and compliance activities, and serve as a central point of contact for trucking and recycling deliverables. This is a highly cross-functional position with ample opportunity to expand responsibilities as the project scales and new operational needs emerge.

Requirements

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency with computers and office applications (email, spreadsheets, digital forms).
• Professional and welcoming demeanor with visitors, vendors, and employees.

Responsibilities

• Coordinate, schedule, and verify copper truck logistics.
• Track recycling program deliverables, including buildout tasks and scrapcopper trucking workflows.
• Organize clerical and operational data for internal systems such as Replit.
• Complete and reconcile employee expense reports.
• Oversee employee housing transitions, including scheduling, documentation, and move logistics (and Personnel Camp oversight once constructed).
• Conduct light vehicle fleet inspections and monitor preventive maintenance schedules.
• Maintain snack inventory and coordinate lunch orders and pickups.
• Manage guest signins, gate entry, and visitor communication.
• Greet and direct visitors; oversee digital signin systems and daily entry reviews.
• Assist with travel and accommodation arrangements.
• Schedule preemployment physicals; complete I9 verification and EVerify submissions.
• Conduct newhire orientation.
• Coordinate onboarding tasks including IT, workstation, and desk setup.
• Distribute and track uniforms, work shirts, and employee swag.
• Update and maintain workplace TV display announcements.
• Assist with holiday party planning: venue bids, comparisons, invitations, RSVP tracking, and logistics.
• Support swag purchasing, distribution, and gift procurement.
• Assist with tour groups and event venue planning.
• Maintain and restock firstaid kits.
• Coordinate MSHA training schedules and track employee attendance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed