Office Coordinator

BrightSpring Health Services•Murfreesboro, TN

1d•Onsite

About The Position

StepStone Family & Youth Services, an affiliate of BrightSpring Health Services, provides comprehensive support to children and youth, including foster care, respite care, support services, and guidance for transitioning to independent living. The Office Coordinator role is an administrative and clerical position that supports the business by tracking and processing accounts payable invoices and overseeing the payroll process to ensure timely and accurate employee payments.

Requirements

Two years of related office management or bookkeeping experience
Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
Experience in managing systems, processes, and people
Must be able to work independently as well as part of a team
Capable of working responsibly with highly confidential information
Must meet all agency requirements for pre-employment as required by Company and/or State regulations
Completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience
Valid driver’s license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

Responsibilities

Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
Collect PCard receipts from cardholders weekly and reallocate expenses as required
Assist with processing of client funds requests as required
Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
Ensure business documents are retained as per policy
Performs other duties as assigned