Office Coordinator

quadric.io•Burlingame, CA

2d•Onsite

About The Position

Quadric has created an innovative software driven AI inference processor. Licensed as IP, the architecture is targeted to run neural network (NN) inference workloads in a wide variety of edge and endpoint devices, ranging from battery operated smart-sensor systems to high-performance automotive or autonomous vehicle systems. Unlike other neural engines in the industry today that can only accelerate a portion of a machine learning graph, the Quadric GPNPU executes both NN graph code and conventional C++ DSP and control code. Quadric is seeking a highly organized and efficient Office Coordinator to join our team. You'll be the first face visitors see and the first voice they hear, so bringing warmth and professionalism to every interaction is a must. Day-to-day, you'll wrangle calendars, manage incoming mail and packages, coordinate with vendors, keep the office stocked and running smoothly, and generally be the person everyone turns to when they need something done. You'll also support the broader team with administrative tasks, event planning, and whatever curveballs a busy office tends to throw. You will play a key role in creating a positive and productive work environment for our employees and you care deeply about those experiences.

Requirements

2+ years of workplace and/or administrative experience
Available to be in our Burlingame, CA office 5 days a week
Strong organizational and multitasking skills
Excellent written and verbal communication skills to interact with staff, candidates, visitors, and vendors
Proficiency in Technology (including Google Workspace, Microsoft Office)
Ability to work independently and prioritize tasks
Attention to detail and problem solving skills

Nice To Haves

A sixth sense for when the conference room is about to double-book
Proficiency in Claude

Responsibilities

Coordinating and scheduling meetings, appointments, and travel arrangements for staff
Managing office calendars and wrangling conference room swaps
Handling all incoming and outgoing mail, shipping, and package receiving
Owning office supplies and equipment inventory, including tracking, restocking, and ensuring working order
Liaising with building management, vendors, and service providers for facilities and repairs
Planning, budgeting for, and executing team-building events, happy hours, and customer events
Partnering with the People team on onboarding new teammates, including setting up workstations and leading office orientations

Benefits

Competitive salary and meaningful equity
Medical, dental, and vision plan options starting on day one
401(k) retirement plan
Flexible paid time off (unlimited, non-accrual) to support work-life balance
Company-provided lunches and a stocked kitchen when working in-office
Convenient office location within walking distance of the Caltrain station
Support for commuting, including monthly parking or Caltrain passes
Downtown Burlingame office location, close to shops, cafes, and local amenities
A politics-free, highly collaborative environment where talented people can do their best work and make an immediate impact
The opportunity to build long-term career relationships in a company that values strong personal connections alongside professional excellence