Office Coordinator - Human Resources - 1st shift

Lactalis American Group Inc•Buffalo, NY

7h•Onsite

About The Position

Looking for a job that can grow into a lifelong career? At Lactalis USA, we believe in promoting from within and giving our employees meaningful opportunities to learn, grow, and thrive. Whether you’re just starting out or bringing years of experience, we’ll provide the tools and support you need to succeed. Lactalis is the world leader in dairy—a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Every day, we’re proud to produce award-winning dairy products that bring people together every day. In the US, we offer an unrivaled house of beloved brands, including Galbani® Italian cheeses and ricotta, Président® specialty cheeses and butters, Kraft® natural and grated cheeses, Breakstone’s® cottage cheese, Cracker Barrel®, Black Diamond® cheddar, and Parmalat® milk. Our yogurt portfolio includes siggi’s®, Stonyfield Organic®, Brown Cow™, Oui®, Yoplait®, Go-Gurt®, :ratio®, Green Mountain Creamery®, and Mountain High®, along with sour cream and a growing family of ethnic favorites like Karoun®, Gopi®, and Arz®. At Lactalis, we live by our core values—Ambition, Engagement, and Simplicity. We’re building a workplace where innovation thrives, diverse perspectives are celebrated, and everyone’s unique background and ideas are valued. Even if you don’t meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us make an impact. From your PASSION to ours: Lactalis USA, part of the Lactalis family of companies, is currently hiring an Office Coordinator based in Buffalo, New York. Summary: Strong administrative support to the Human Resources team and management, supporting the manufacturing facility. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Requirements

Two-three years’ related experience required.
Attention to detail and follow-up extremely important.
Strong communication and organizational skills required.
Must be able to manage multiple projects in a fast-changing environment.
Strong computer skills and experience with Outlook, Word, PowerPoint and Excel programs.
Highly motivated, dynamic, efficient, fast learning and self-starter.
High School Diploma or Equivalency.

Responsibilities

Ensures visitors (Non – Lactalis employees & Government employees) going into the plant for a tour fill out confidentiality forms, have an approved tour form filed out ahead of time and are added to the visitor entry log.
Greets employees/visitors and reaches out to the appropriate contact.
Picks up, drops off and distributes mail on a daily basis.
Generates a birthday/anniversary list on a monthly basis and distributes birthday cards.
Responsible for ordering all office supplies while working with a monthly budget.
Works with the HR team in regard to employee events.
Orders and maintains all aspects of employee uniforms working with the uniform company, including balancing invoices.
Collects temp hours, sends them to the proper agency and balances weekly invoice.
Ensure the coffee room is clean and fully stocked, ordering products as needed.
Keeps the foyer clean and presentable.
Gather all PPE for visitors or tours and keep supplies stocked.
Makes binders for new hire orientation as needed.
Conducts orientation for new hires.
Draft and send out new hire announcements/promotions.
Book travel arrangements as needed through Concur system.
Orders boots/shoes/uniforms for all employees and distributes to appropriate department.
Order lunch as needed for meetings.
Ensure the front area is shut down properly at end of day, doors locked, coffee room, reception area and desk area locked properly, and powered down.