Office Coordinator- Cardiology Clinic (FT- 1.0 FTE, Day Shift)

Bozeman Health Deaconess Hospital•Bozeman, MT

About The Position

Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Primary expectations include patient appointing, telephone triage, registration and other activities as defined.

Requirements

Required High School Diploma or Equivalent
Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.
Ability to work in a busy and stressful environment and manage multiple tasks during designated work shifts.
Strong interpersonal, verbal and written communication skills.
Ability to work varied shifts.
Computer applications, MS Office, EMR, internet applications and standard office equipment.
Detail oriented, organizational skills and the ability to prioritize.
Strong interpersonal and teamwork skills.
Lift 30 pounds of weight (pick up supplies, move equipment, etc.)
Carry equipment/supplies.
Effective Communication: Proficient in effective communication, both in person and through various technologies
Handling Challenging Situations: The role may involve dealing with upset individuals, requiring the ability to de-escalate situations and work effectively with frustrated patients, families, or employees
Repetitive Tasks: Ability to perform repetitive tasks as needed to fulfill job responsibilities

Nice To Haves

Preferred 1 year of administrative experience preferred

Responsibilities

Primarily serve as the receptionist for the office, greeting patients, visitors, or staff.
Answers phones, directs calls to appropriate individuals, and prepares messages.
Patient Appointing
Copies, sorts, and files records related to office activities, business transactions, and other matters.
Prints letters, memos, forms, and reports according to written or verbal instructions.
May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail.
Performs clerical duties including typing, filing, and completion of simple forms.
Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies.
Performs other related duties as assigned.