Office Coordinator

Precision Analytical Inc•McMinnville, OR

10d•Onsite

About The Position

Precision Analytical (PA) is the creator of the DUTCH Test, an innovative hormone test that creates better tools for healthcare professionals to explore hormone issues with their patients. PA exists to make it easier for patients and their healthcare providers to find answers to complex clinical questions. We are fully committed to our mission of providing the best diagnostic tools in functional medicine. For this role, we are seeking candidates who can work from our McMinnville office. The Office Coordinator supports daily office operations by providing a welcoming front-desk experience and maintaining an organized, professional workplace. This role serves as a key point of contact for visitors and employees while supporting administrative, facilities, and operational needs such as mail processing, supply coordination, shared space upkeep, and onsite meal coordination. The ideal candidate is organized, service-oriented, and adaptable, with a strong attention to detail and a collaborative mindset.

Requirements

High-school degree, or equivalent and 2+ years direct work-related experience
Strong interpersonal skills and ability to communicate (verbal/writing) effectively at all levels and with all customers, internally, and externally
Excellent verbal and written communication skills. Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent organizational skills, ability to prioritize multiple priorities
Strong attention to detail; including the ability to accurately draft and proof written correspondence, with few errors
Dependable and punctual; ability to work an 8:30AM-5:00PM schedule Monday-Friday.
Positive attitude; champion for our people, values, culture, company, and brand

Responsibilities

Serve as the first point of contact for visitors and employees by delivering a professional, welcoming front-desk experience; answer, screen, and direct incoming phone calls; coordinate visitor check-in, locate staff as needed, and escort guests to meeting locations.
Manage the reception area and shared office spaces to ensure a clean, organized, and professional environment, including but not limited to conference rooms, break areas, and common workspaces.
Provide general office support and light facilities assistance, including routine tasks such as brewing coffee, watering plants, tidying communal spaces and assisting with other office maintenance needs.
Monitor and respond to warehouse door access as required.
Receive, sort, and distribute daily mail and packages; open and route mail to appropriate parties as directed; receive and coordinate additional deliveries; scan and electronically distribute documents to Accounts Payable and other departments as needed.
Scan receipts and supporting documentation upon request.
Print, prepare, and mail reports, receipts, and other materials as requested.
Maintain kitchen and coffee service areas, including light cleaning, dish management, inventory tracking, ordering and restocking supplies, and performing weekly coffee brewer maintenance.
Coordinate onsite meals and catering, including planning, vendor research, ordering, pick-up, set-up, and tear-down of meal service.
Process dropship and returned dropship orders in accordance with internal procedures.
Support daily USPS processing and mail handling.
Demonstrate PA’s Core Values in daily activities and interactions with others
Collaboratively perform other duties as needed to support company goals