Office Coordinator - Part Time

Riverland Community Health•Saint Paul, MN

53d•$21 - $31•Onsite

About The Position

Riverland Community Health is a Federally Qualified Health Center in St. Paul, where patients receive community-based Family Practice medical care in addition to mental health, dentistry, social work, and other integrated services. When joining RCH, you become part of a diverse, inclusive, and welcoming team who are dedicated to serving our patients and pursuing our mission to deliver excellent healthcare for all and training for the providers of tomorrow. JOB SUMMARY: The Part-Time Office Coordinator provides essential administrative and organizational support to ensure the smooth and efficient operation of the office. This role manages daily tasks such as sorting and distributing mail, preparing outgoing correspondence, maintaining office supplies, and coordinating internal communications. They also organize on-site events and meetings, including scheduling rooms, arranging meals, and welcoming vendors and partners. They also support community events through registration and materials management, oversee the distribution and summary of patient satisfaction and staff engagement surveys, and assist with board meeting materials and documentation.

Requirements

Excellent written and verbal communication abilities.
Strong interpersonal skills
Ability to handle multiple projects simultaneously and set priorities.
Ability to work independently and with professional discretion.
Ability to work in a fast-paced clinic environment and as part of a team.
Proficient in using Microsoft office products (Word, Excel, Access, Outlook and PowerPoint).
Excellent writing, editing, grammatical, organizational, and research skills.
Ability to take complete, legible messages and meeting minutes. Careful documentation and attention to detail.
Ability to maintain a high level of confidentiality.
Ability to utilize positive customer service skills.
Skill in identifying problems, problem solving and resolution.
Demonstrated high skill level in gathering and reporting information.
Knowledge of regulations and laws regarding appropriate use of patient health information.
Ability to perform the job in accordance with Riverland Community Health's Standards of Business Conduct, which includes compliance, ethics and integrity, confidentiality, protection of assets and avoidance of conflicts of interest and inappropriate business relationships.
High school diploma or equivalent is required.
Minimum 1 year’s administrative or office coordination experience is required.
Experience working with office technology required.

Nice To Haves

Associates degree in Business Administration, Office Management, or a related field is preferred.
Experience supporting event planning, communications, or customer service functions preferred.
Experience in a healthcare organization is strongly preferred.

Responsibilities

Sort and distribute delivered mail
Prep outgoing mail with enveloping and postage
Coordinate the distribution and result summary of patient satisfaction and staff engagement surveys
Coordinate on-site events (booking of rooms, set up of rooms, meals (as needed), welcome vendor/partner)
Lunch-and-learns
Clinic-wide trainings
Meetings with community partners and external stakeholders
Support community events
Event registration
Ordering of materials, as needed
Manage office supplies
Compile items for weekly all-staff email; generate and send email
Manage materials related to board meetings (packets, meeting minutes, etc.)
Other duties as assigned