Office Coordinator

Sealing Devices•Lancaster, NY

35d•Onsite

About The Position

About this role: The Office Coordinator serves as a central point of contact for the organization, providing a professional and welcoming presence for visitors, clients, and employees while supporting the daily administrative operations of the office. This onsite role is responsible for managing front office functions, coordinating communication and logistics, supporting facilities and workplace services, and assisting multiple departments with administrative needs to ensure smooth and efficient campus operations.

Requirements

High school diploma or equivalent required; associate’s degree preferred.
1–3 years of experience in an administrative, office coordination, or customer-facing role.
Strong communication and interpersonal skills with a professional and approachable demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
Excellent organizational, time management, and multitasking abilities.
Reliable, detail-oriented, and capable of working independently.
Ability to handle sensitive or confidential information with professionalism and discretion.

Responsibilities

Serve as the primary front office contact, greeting and welcoming visitors in a friendly and professional manner.
Answer, screen, and direct incoming phone calls promptly while providing helpful information to callers.
Manage visitor access procedures including sign-ins, visitor badges, and adherence to security protocols.
Update and manage visitor welcome screens as requested by Sales and Marketing teams.
Coordinate catering and lunch orders for meetings, training sessions, and special events.
Support lunchroom and vending operations across multiple campus plants by coordinating with vendors, monitoring inventory, and maintaining organized vending areas.
Receive, sort, and distribute incoming mail and deliveries.
Maintain a clean, organized, and professional reception and front office area.
Provide administrative support including filing, document preparation, scheduling assistance, and general office tasks.
Assist the training team with new hire orientation logistics, including scheduling presenters and coordinating meals.
Create and manage employee identification badges.
Support the Safety team by maintaining emergency evacuation lists and ensuring they are updated regularly.
Provide clerical and scheduling support to departments across the organization as needed.
Monitor and restock office supplies, beverages, and materials in meeting rooms and shared spaces.
Deliver excellent customer service and maintain effective communication with internal teams and external visitors.