Office Coordinator

Aviagen•Elkmont, AL

20d

About The Position

Job Description: Coordinates and processes domestic and international travel arrangements Monitors designated business traveler's logistics Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement, and verifies payments to corporate credit cards Collects and compiles data to provide visibility of status for traveler's review and/or signature Creates edits and maintains electronic and written communication Prepares reports, presentations, and flow charts Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information Prioritizes and schedules management-level employee time and availability for efficient use of resources Tracks and maintains designated conference room schedules for availability and efficient use of resources Plans the acquisition and maintenance of resources Orders and maintains office supplies Plans and implements logistics for internal and external events and meetings Works under general supervision Job Qualifications: High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience Requires a high level of proficiency with Microsoft Office Suite of tools, including Outlook, Word, PowerPoint, and Excel; and a high level of professionalism, discretion, and decisiveness Expertise in maintaining confidentiality and providing exemplary administrative support to senior management Experience arranging business travel and generating expense reports We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We play a leading role in feeding the world's future generations. We bring smart, passionate people together and watch amazing things happen! Working at Aviagen presents career opportunities that impact an industry. We encourage people to bring their experience and knowledge and help work on complex issues that will shape the future of the poultry industry. In an environment that promotes innovation and progressive approaches to problem solving, Aviagen is working today to be ready for what tomorrow may bring. Are you ready for the adventure?

Requirements

High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience
Requires a high level of proficiency with Microsoft Office Suite of tools, including Outlook, Word, PowerPoint, and Excel
High level of professionalism, discretion, and decisiveness
Expertise in maintaining confidentiality and providing exemplary administrative support to senior management
Experience arranging business travel and generating expense reports

Responsibilities

Coordinates and processes domestic and international travel arrangements
Monitors designated business traveler's logistics
Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement, and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveler's review and/or signature
Creates edits and maintains electronic and written communication
Prepares reports, presentations, and flow charts
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritizes and schedules management-level employee time and availability for efficient use of resources
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Plans the acquisition and maintenance of resources
Orders and maintains office supplies
Plans and implements logistics for internal and external events and meetings