Office Coordinator

Hourglass Cosmetics•West Hollywood, CA

8d•$22 - $24•Onsite

About The Position

Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and nearly 4,600 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com The Office Coordinator is responsible for supporting the flow of the office and creating administrative processes and procedures to enhance company operations. As the initial point of contact for guests and visitors, you will be the face of the company. We are looking for someone who is organized, energetic and looking to add value to a company by helping the office operate effectively so employees can perform to their highest ability. This is an exciting opportunity to learn about the operations of a rapidly growing global brand! This role is on-site Monday through Thursday in West Hollywood, CA.

Requirements

Proven experience working in a professional office environment
Associate’s/College degree; in business administration or relevant field preferred
Excellent communication skills: the ability to use verbal, written, listening and retention skills to accomplish tasks
Excellent time management skills and the ability to prioritize work.
Attention to detail, thorough, and effective follow-through
Problem-solving and basic troubleshooting skills
Comfortable working in a fast-paced environment
Uses professional discretion for sensitive matters
Proficiency with Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)
A high degree of professionalism and a commitment to excellence are essential
Must be able to work from Corporate Office at least 80% of the time.
Ability to lift office products and supplies, up to 20 pounds
Prolonged periods of sitting at a desk and working on a computer
May require some bending, lifting, and carrying

Responsibilities

Greet clients and visitors, ensure guests are comfortable and connected with the appropriate person.
Answer telephone calls in a friendly and professional manner.
Screen calls when appropriate, proactively handle any matters before escalation.
Manage office conference room calendars (via Outlook Calendar).
Support various department’s administrative functions (disseminating correspondence, scheduling meetings, off-site errands, etc.)
Aids in the planning and execution of company events (both on-site and off-site) and daily on-site food catering, international visits and more.
Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
Coordinate pick-up and delivery of mail services (FedEx, UPS, etc.).
Sort and distribute regular mail daily.
Handles independent projects and other duties as assigned.
Point person for IT-related matters.
Create and monitor IT tickets for company equipment, computer troubleshooting, company network access requests, set-up of workstations, etc.
General office maintenance; responsible for organization and presentation of communal spaces (i.e., conference rooms, kitchens, and patio).
General building maintenance; upkeep of building equipment by monitoring equipment operation and scheduling preventive maintenance and repairs.
Inventory; monitor and order inventory for office and kitchen supplies and handle other office related procurement activities as needed.