Office Coordinator

Aston Carter • Gill, MA

32d • $19 - $21 • Onsite

About The Position

The Office and Project Coordinator is responsible for providing administrative, logistical, and coordination support across a range of program projects and initiatives. This position supports the Programs Department by managing records, tracking project timelines, organizing and maintaining departmental processes, and assisting with the preparation and organization of project materials. The coordinator ensures that program-related information is accessible, well-organized, and clearly documented, serving as a point of coordination within the programs department and with other departments to maintain clear communication and a consistent flow of information.

Requirements

• Requires a 4-year degree from a regionally accredited institution.
• Excellent time management, organizational, interpersonal, and communication skills.
• High attention to detail and accuracy in maintaining records, documentation, and materials.
• Demonstrated ability to manage multiple priorities and convey complex information clearly and concisely.
• Professionalism in handling sensitive or confidential information.
• Ability and interest in working with a high degree of autonomy and professionalism.
• Proficiency with Microsoft Office and Google productivity software.

Nice To Haves

• Experience in administrative support, project management, and clerical operations.
• Strong data entry skills.
• Ability to maintain detail-oriented and organized work.

Responsibilities

• Provide administrative support to the Programs Department, ensuring projects, materials, and records are accurate and well-organized.
• Manage digital and physical program-related records, including maintaining accurate filing systems in accordance with organizational standards.
• Track project timelines, deadlines, and action items to support program staff in meeting project and departmental goals.
• Take detailed, accurate notes during meetings and follow up on any action items as needed.
• Support in organizing, preparing, and distributing program materials for meetings or trainings.
• Assist with departmental processes by helping document and maintain consistent processes and procedures.
• Coordinate communication and information flow between the Programs Department and other departments.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees