Office Coordinator - Parks & Recreation

Salt Lake County • Millcreek, UT

7d

About The Position

Job Description Salt Lake County…A career with a purpose in the community you love! Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading. What it is like to work here: At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop. Surround yourself with: Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live to work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place…. It’s our heart and service that bring us together. We encourage a work life balance: Working for Salt Lake County is more than just a paycheck. A career with Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. Additional Benefits include: Retirement options for hybrid pension/401(k) or 401(k) only with 10% contribution Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees Health Savings account with a county contribution up to $1200/year, Flexible Spending Account 100% county-paid Long-Term Disability and Short-Term Disability option Plus: Onsite medical clinic, hospital insurance, pet insurance auto and home insurance and discounts at County facilities. For Benefits information Click HERE To estimate how much your pay and benefits could be worth use our Total Rewards Estimator Background Check Information Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements. JOB SUMMARY Supervises daily operations and administrative functions of the front desk and reception area. Provides office and clerical support to program management positions, boards, and committees. Completes general office duties, fiscal and cash handling tasks, and purchasing responsibilities.

Requirements

• Three (3) years of related office administrative support experience; OR an equivalent combination of related education and experience.
• Knowledge of: Business English and mathematics
• Advanced word processing and spreadsheet software applications
• Record and report preparation, maintenance, archiving, and filing
• Professional telephone and customer service etiquette
• Filing methods and techniques
• Skills and Abilities to : Mentor administrative support staff
• Follow verbal and written procedures and instructions
• Communicate effectively both verbally and in writing
• Organize workloads and prioritize tasks to adhere to deadlines
• Work independently under minimal supervision
• Develop, implement, and maintain filing and recordkeeping systems
• Interpret and apply policies and procedures
• Operate standard office equipment

Responsibilities

• Provides excellent customer service and office/program support to the public and county agencies.
• Greets visitors, screens/routes phone calls, and provides information/assistance.
• Supervises clerical and reception support staff, including hiring, promoting, orienting, training, assigning, reviewing work performance, and disciplining.
• Provides accurate and up-to-date program and facility information, including electronic (website/email) and hard copy materials (brochures, flyers, etc.) for distribution.
• Performs a variety of fiscal responsibilities. Verifies and submits daily transactions, manages petty cash fund(s), processes patron refund requests, and monitors facility purchases.
• Orders and maintains inventory of office supplies and retail sale items.
• Coordinates and distributes contractor paychecks and employee pay stubs.
• Coordinates and schedules facility and field rentals when necessary.
• Attends and takes minutes for assigned committee and staff meetings.
• Oversees facility vending, including ordering products, maintaining inventory, and maintaining machines.
• Assists facility manager with various administrative duties as needed

Benefits

• Retirement options for hybrid pension/401(k) or 401(k) only with 10% contribution
• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Onsite medical clinic, hospital insurance, pet insurance auto and home insurance and discounts at County facilities
• 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees