Office Coordinator

Asbury Communities•Pen Argyl, PA

10d•$21 - $22

About The Position

The Office Coordinator is responsible for assisting with the administration office duties as assigned by supervisor, with neatness, efficiency, and accuracy at all times. Prepares the monthly billing for residents, manages the schedule, payroll, and daily tasks for the Administrative Assistant. Is courteous and helpful to residents and their families. Has knowledge of office machines such as copier, calculator, and computer. Maintains safety and responsibility when handling equipment. Sorts through department correspondence and routes to person necessary for follow through. Is friendly and helpful to employees when questions arise in reference to their wages, benefits, etc. Responsible for monthly billing of Residential Living and Personal Care. Responsible for Accounts Receivable. Manages in-service programs and in-person trainings and assignments. Oversees the safety committee. Responsible to order supplies for office supply closet. Responsible to work in a team-like manner to ensure quality service from within the department. Assist with inquiries and tours as needed. Organize and maintain office related forms, i.e. employees, residents, tenants, etc. Assists with HR functions, schedule for housekeeping department and oversee. Performs other duties, as assigned.

Requirements

Prior office knowledge/experience
Must be proficient in MS Office 365
Must possess strong computer skills.
Ability to navigate and learn new systems quickly.

Nice To Haves

Experience with DocuPeak preferred.
Specific business experience with older adults or in the retirement housing industry preferred.

Responsibilities

Assisting with administration office duties
Preparing monthly billing for residents
Managing the schedule, payroll, and daily tasks for the Administrative Assistant
Sorting through department correspondence
Assisting employees with questions about wages and benefits
Managing in-service programs and in-person trainings
Overseeing the safety committee
Ordering office supplies
Assisting with inquiries and tours
Organizing and maintaining office related forms
Assisting with HR functions
Scheduling for housekeeping department and oversee