Office Coordinator

Diocese of Venice in Florida•Holmes Beach, FL

12d•Onsite

About The Position

This position is the first point of contact and sets the tone of the Parish environment and demonstrates courtesy, friendliness, and professionalism for anyone who visits the Parish; as well as providing support for all office functions, including coordinating with all aspects of the Parish. Job duties include, but are not limited to the following:

Requirements

Minimum High Diploma or equivalent, bachelor’s degree in communications, business or related fields is preferred.
2-3 years of office experience required.
Knowledge of Microsoft Office Suites and databases.
Excellent communications skills both written and oral.
Familiar with the Catholic faith.
Effective listeners, responsive and supportive towards parishioners, volunteers, and staff.
Exhibits good judgment, is highly motivated and self-directed.

Responsibilities

Greeting all visitors to Parish.
Answer all phone calls and refer calls to appropriate staff members; get clear messages if staff is not available.
Provide answers to caller questions and assistance when appropriate.
Review, sort and distribute all mail accordingly.
Assists with processing of deposits: misc. cash & checks received in the parish office and prepares collection bags.
Enters offertory for parish soft each week.
Maintains the Church calendar, to include scheduling of all activities and celebrations in the Church, Chapel, and Parish Center, including baptisms, weddings, and funerals
Prepares the parish bulletin, with coordination of the Business Manager
Prepares Intercessions and Announcements for weekend Masses
Prepares Intercessions and Announcements for weekend Masses
Drafts the priest Mass schedule for approval by the pastor
Create, prepare, proofread the bulletin in coordination each week. Liaise with the writers and coordinates with ministry and parish groups for contributions. Final approval of the pastor.
Initiate registration of volunteers into Volunteer Timekeeping system (VOLGISTICS). Maintain lists of volunteers for each ministry; assist volunteers with troubleshooting when necessary
Serve as Safe Environment Coordinator- maintain Safe Environment records for parish employees and volunteers. Schedule fingerprinting appointments and safe environment training for new volunteers: monitor diocesan system (VIRTUS) for necessary renewals.
Provides administrative assistance to ministry, council and committee leaders and staff, as needed.
Other duties as assigned.