Office Coordinator

Foundation Risk Partners • Ormond Beach, FL

13d • Onsite

About The Position

Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firms in the US, is adding an Office Coordinator to their team in Ormond Beach, FL.
Essential Functions:
This position is based at the Front Desk of FRP – you are the face of FRP
Greet and assist visitors, ensuring a welcoming and professional experience
Answer and route incoming calls; relay messages accurately and professionally
Handle incoming and outgoing mail, including deliveries to offsite locations
Provide general administrative and clerical support to various departments
Manage office inventory and supplies to ensure smooth operations
Restock meeting rooms as needed
Schedule and manage conference room reservations
Order catering for meetings when requested
Prepare meeting spaces, including room setup, technology, and communications
Set up workspaces for new hires as directed by hiring managers

Requirements

• Friendly, professional demeanor
• Strong verbal and written communication skills
• Exceptional organizational skills
• Proficiency in Microsoft Office Suite – specifically Outlook, handling multiple calendars and TEAMS.
• A proactive problem-solver with sound decision-making abilities
• Proven track record of meeting high-performance goals and tight deadlines in dynamic, fast-paced environments
• Trusted to handle confidential information with discretion and professionalism
• Adaptable and resourceful, with a continuous improvement mindset and the ability to evaluate and implement effective solutions
• A collaborative team player who also excels when working independently
• High School diploma or equivalent

Nice To Haves

• Office or customer service experience preferred

Responsibilities

• Greet and assist visitors
• Answer and route incoming calls
• Handle incoming and outgoing mail
• Provide general administrative and clerical support
• Manage office inventory and supplies
• Restock meeting rooms
• Schedule and manage conference room reservations
• Order catering for meetings
• Prepare meeting spaces
• Set up workspaces for new hires

Benefits

• FRP offers a comprehensive range of health-related benefit options including medical, vision, and dental.
• We offer a 401(k) with company match, company paid life insurance, STD, LTD and a generous PTO policy starting at 18 days per year plus 10 paid holidays & 2 floating holidays!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees